Human Resources Associate

New York, New York, United States

ABOUT THE JOB

The ACLU seeks a full-time position of HR Associate in the Human Resources Department of the ACLU’s National office in New York, NY.  This is a hybrid role that has in-office requirements of two (2) days per week or eight (8) days per month.

People are at the center of our mission and our work. And we are dedicated to cultivating the careers and well-being of a growing employee base of 550+ people who are the heart of our institution. The Human Resources team invests in the welfare and development of our employees by creating a place where people love to work, grow their careers, and contribute to the success of the organization. The Human Resources department oversees the entire employee lifecycle and strives to create a best-in-class employee experience through its outreach efforts, total rewards, onboarding, learning and development initiatives, and ongoing employee engagement. We are responsible for creating, strengthening, and sustaining the programs, processes, and policies that empower people, support and advance the institution, and enable the ACLU to deliver on its mission.

WHAT YOU'LL DO

Reporting to the Assistant Director, HR Operations & Compliance the HR Associate is the central hub of Human Resources Operations and plays a critical role in ensuring the smooth and efficient delivery of core people functions.  

YOUR DAY-TO-DAY

  • Serve as the first point of contact for general HR inquiries by managing the HR inbox, responding to routine questions, and directing more complex matters to the appropriate team members.
  • Process departmental expenses, including submitting invoices for payment, reconciling credit card transactions, and preparing expense reports as needed.
  • Enter and maintain employee data in the HRIS, including new hire details, status changes, and other updates as needed.
  • Manage and process requests to hire and requests to post job openings in alignment with organizational procedures.
  • Support pre-boarding and onboarding activities, ensuring a smooth transition for new hires.
  • Coordinate offboarding follow-up, including documentation, system updates, and exit logistics.
  • Contribute to a positive onboarding experience by assisting with the coordination of new hire orientation, facilitating orientation sessions, and ensuring the timely collection of new hire paperwork
  • Review and process incoming mail through DocuFree, ensuring documents are directed to the appropriate HR team member or relevant department within the organization.
  • Oversee the organization and maintenance of the physical file room while leading efforts to digitize employee records, ensuring compliance with data retention policies and enhancing document accessibility.
  • Provide administrative support by scheduling meetings and events as needed.
  • Other duties as assigned to support HR team’s objectives.

WHAT YOU'LL BRING

  • Experience providing administrative support in a fast-paced environment; prior experience or familiarity with HR functions is a plus.
  • Clear and effective communications skills with the ability to share information and build strong relationships across teams
  • Highly organized with the ability to manage multiple tasks and priorities simultaneously while maintaining strong attention to detail.
  • Strong follow-through skills with a track record of accountability and reliability.
  • Ability to handle confidential and sensitive information with discretion.
  • Proficient with technology, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with HRIS systems is a plus, along with a willingness to learn new tools and platforms.

FUTURE ACLU’ERS WILL

  • Be committed to advancing the mission of the ACLU
  • Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to diversity with an approach that respects and values multiple perspectives
  • Be committed to work collaboratively and respectfully toward resolving obstacles and conflicts

COMPENSATION

The ACLU is committed to equity, transparency, and clarity in pay. Consistent with our compensation philosophy, there is a set salary for each role based on geographic work location. The annual salary for this position is $78,044, reflecting the salary of a position based in New York, NY. This position is subject to a hybrid schedule of 2 days/week or 8 days/month in-office. 

For details on our pay structure, please visit: https://www.aclu.org/careers/ACLU_Geographic_Pay_Structure-July_2024.pdf

WHY THE ACLU

For over 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBTQ+ community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people.

We know that great people make a great organization. We value our people and know that what we offer is essential not just their work, but to their overall well-being. 

At the ACLU, we offer a broad range of benefits, which include:

  • Time away to focus on the things that matter with a generous paid time-off policy
  • Focus on your well-being with comprehensive healthcare benefits (including medical, dental and vision coverage, parental leave, gender affirming care & fertility treatment)
  • Plan for your retirement with 401k plan and employer match
  • We support employee growth and development through annual professional development funds, internal professional development programs and workshops

OUR COMMITMENT TO ACCESSIBILITY, EQUITY, DIVERSITY & INCLUSION

Accessibility, equity, diversity and inclusion are core values of the ACLU and central to our work to advance liberty, equality, and justice for all. For us diversity, equity, accessibility, and inclusion are not just check-the-box activities, but a chance for us to make long-term meaningful change.  We are a community committed to learning and growth, humility and grace, transparency and accountability. We believe in a collective responsibility to create a culture of belonging for all people within our organization – one that respects and embraces difference; treats everyone equitably; and empowers our colleagues to do the best work possible. We are as committed to anti-oppression, anti-ableism, and anti-racism internally as we are externally. Because whether we’re in the courts or in the office, we believe ‘We the People’ means all of us.

With this commitment in mind, we strongly encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law.    

The ACLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email benefits.hrdept@aclu.org. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

 

The Department of Education has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program.

 

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