HR Operations Coordinator

The HR Operations Coordinator is responsible for executing core HR operational processes that support the employee lifecycle. This role ensures timely and accurate processing of HR transactions, maintains employee data integrity, and delivers responsive HR service support. Working under established guidelines and procedures, this position plays a critical role in supporting HR systems, workflows, and compliance while contributing to a positive employee experience.

Essential Functions

• Process employee lifecycle transactions, including hires, job changes, and terminations, in accordance with established procedures.
• Administer offer processes and onboarding workflows to ensure a smooth transition from candidate to employee.
• Coordinate and process background checks and drug screenings through third-party vendors.
• Support new hire onboarding and orientation logistics.
• Prepare and process termination documentation and offboarding activities.
• Maintain accurate and organized employee records in compliance with company policies.
• Enter, update, and maintain employee data within UKG and related systems.
• Perform routine audits to ensure data accuracy and completeness.
• Identify and correct data discrepancies, escalating issues as appropriate.
• Support HR workflows (e.g., People Assist) to ensure timely processing of requests.
• Compile and generate recurring and ad hoc HR reports using established templates.
• Support compliance with federal, state, and company HR policies.
• Assist with security clearance processing and upgrades in coordination with internal stakeholders.
• Maintain confidentiality of sensitive employee and organizational information
• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Qualifications and Competencies

• Must be able to obtain and maintain a Secret Security Clearance (U.S. Citizenship required.
• Basic knowledge of data analytics, including the ability to interpret data, identify trends, and use common analytical tools or software.
• Working knowledge of Microsoft software applications and other software applications as required, including Microsoft SharePoint.
• Outstanding time management skills with the ability to prioritize and delegate multiple assignments.
• Exemplary in teamwork, customer and interpersonal satisfaction skills, including dealing effectively with the public, in-person, via email, and over the phone.
• Ability to work quickly and proficiently to meet deadlines while maintaining a high level of accuracy.

Education / Certifications

• Associate degree required; Bachelor's degree preferred.
• aPHR/PHR or SHRM-CP certification preferred.

Experience

• 3+ years of proven experience in Human Resources roles,
• Experience in HR analytics and project management.
• Experience working with HRIS systems (UKG preferred).

Physical Requirements

• Constantly required to sit, and to reach to use computers and other office equipment Constantly required repetitive movements of wrists, hands, and/or fingers.
• Occasionally required to stand for extended periods of time

For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.

About AEVEX 

AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.

Equal Employment Opportunity:

AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.