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Executive Assistant (Personal)

New York City, New York

About WITHIN & Brkfst.io

WITHIN is the world's first Performance Branding company, partnering with some of the biggest brands in the world to drive business growth through innovative marketing strategies. Our integrated operating model collapses the traditional marketing silos between creative and media, performance and brand, and across media channels. With a full suite of offerings including media, creative, SEO, Lifecycle, Retail Media, Affiliate and Influencer, we’re able to work with our brand partners in an integrated fashion, allowing us to align marketing strategies back to core business objectives. Client teams at WITHIN are trained on how to always act as a trusted business partner, acting as a fiduciary to client needs above our own.

Teams at WITHIN have the ability to work with iconic brands such as The North Face, Timberland, Ben and Jerry's and Jose Cuervo. Everyone at WITHIN wants to grow and be challenged. It’s a collaborative place made up of small, closely knit and versatile teams that are fast and adaptive to solve problems and build systems.

Check out some of our work!

Brkfst.io is an incubated venture within WITHIN, focused on connecting creators with major brands to produce impactful ads at scale.

We are and we connect creators with big brands to make impactful ads at scale. We have a network of thousands of content creators with a variety of different skill-sets, and we’re looking to build a program that empowers them to create great ads for brands like Corkcicle, Perfume.com, Casper Mattresses, & more!

This is a very ambitious project and our roadmap is full of exciting features, so we’re looking for people who love innovation and want to be challenged. We’re a small team of scrappy individuals who are growing fast, and we’re looking for someone to grow with us.

We weave AI into everything we do, using the latest tech across all teams to innovate, work smarter, and make better decisions. Whether it’s in creative, operations, or anything else, AI helps us level up and do things at a whole new scale. We expect our people to use AI in their daily work, fully embracing it as a critical tool to help us succeed. 

 

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We look forward to connecting with you!

 

🌎 Locations 🌎

NYC: 43-01 22nd St Suite 602, Queens, NY 11101

Bogotá: Av. Cra 19 #100-45, Bogotá, Floor 12 

Mexico City: Av Paseo de la Reforma 296, floor 25 office 111

 

About the Role: We’re looking for a highly organized and reliable Executive Assistant to support our CEO across both personal and professional priorities. This role requires someone who thrives in a fast-paced environment, can anticipate needs, manage complex logistics, and handle sensitive information with discretion. You’ll be the right hand to the CEO—juggling schedules, travel, errands, and communications—with a 24/7 mindset and a problem-solving attitude. If you're proactive, detail-oriented, and calm under pressure, this role is for you.

Responsibilities include, but are not limited to:

Personal Management

  • Make personal travel arrangements and assist with pre-travel logistics
  • Make restaurant reservations and routine personal and family appointments (ex. doctors visits, etc.)
  • Manage general personal errands
  • Supervise property management and maintenance, and schedule all regular repairs and upkeep
  • General home office support, including bill management and document/mail management 
  • On-call as needed! Do whatever it takes mentality a must

Executive Support

  • Efficiently manage the CEO's schedule, including arranging meetings, conferences, and appointments, while prioritizing conflicting commitments and ensuring optimal time management.
  • Plan, coordinate and manage extensive domestic and international travel,  including flights, accommodation, ground transportation, and itineraries.
  • Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.
  • Anticipate the CEO’s needs in advance of meetings, travel, speaking engagements and other commitments, conferences, etc. 
  • Build and maintain positive relationships with key stakeholders, both internally and externally.
  • Monitor and manage expense reports, reimbursements, and invoices for the CEO
  • Handle sensitive information—financial records, legal documents, personal correspondence— with strict confidentiality

Requirements

  • 5+ years of experience in a high-level Executive Assistant or Personal Assistant role (supporting a C-level executive preferred)
  • Demonstrated ability to manage complex schedules and travel logistics across multiple time zones
  • Exceptional organizational skills with a knack for anticipating needs and solving problems proactively
  • Discretion and sound judgment in handling sensitive and confidential information
  • Strong written and verbal communication skills; able to interact with a range of personalities with professionalism and poise
  • Tech-savvy; comfortable using productivity tools (e.g. Google Workspace, Slack, Zoom, Concur, Expensify)
  • Experience coordinating household staff, property management, or personal logistics is a plus
  • Flexible schedule with willingness to be available outside traditional working hours as needed
  • Must type 50 words per minute or higher
  • This is a Monday–Friday, in-person role; candidate must be available to work on-site daily (43-01 22nd St., Suite 602 Queens, NY 11101) and in/around NYC

Our interview process includes, but is not limited to, the following:

  • Excel and Typing Test

We offer a competitive salary and benefits based on education, experience, and skills level, including: 

  • Unlimited vacation policy
  • Monthly Phone Stipend
  • Comprehensive Medical, Dental, and Vision insurance options
  • 401(K) plan with matching
  • Dog friendly office
  • Professional Development Program
  • Bonus Perk - $50/week Seamless allowance
  • This is a Monday–Friday, in-person role; candidate must be available to work on-site daily (43-01 22nd St., Suite 602 Queens, NY 11101) and in/around New York City

Total compensation based on education, experience, and skills level ($72,900-$177,466)

  • Level 1 - Possesses essential capabilities.
    • $72,900-$93,813
  • Level 2 - Possesses developing capabilities.
    • $93,813-$114,727
  • Level 3 - Possesses notable capabilities.
    • $114,727-$135,640
  • Level 4 - Possesses strong capabilities.
    • $135,670-$156,553
  • Level 5 - Possesses advanced capabilities.
    • $156,553-$177,466

 

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