Production and Operations Coordinator, Showroom

Who We Are

Babylist is the leading registry, e-commerce, and content platform for growing families. More than 9 million people shop with Babylist every year, making it the go-to destination for seamless purchasing, trusted guidance, and expert product recommendations for new parents and the people who love them. What began as a universal registry has grown into a full ecosystem for new parents, including the Babylist Shop, Babylist Health, and a flagship showroom in Los Angeles. Hundreds of brands in baby and beyond partner with Babylist to engage meaningfully with families during one of life’s most important transitions. With over $1 billion in annual GMV, and more than $500 million in 2024 revenue, Babylist is reshaping the $320 billion baby product industry. We’re helping parents feel confident, connected, and cared for at every step. As we build the generational brand in baby, our mission remains simple: to connect growing families with everything they need to thrive.To learn more, visit www.babylist.com.

Our Ways of Working

This is an on-site role at our Beverly Hills showroom. We encourage you to apply directly through this posting to be considered. To keep the guest experience uninterrupted, we kindly ask that you don’t call, email, or visit the showroom about this role, as our in-store team isn’t set up to handle hiring inquiries. Thanks for helping us keep the process smooth! 

What the Role Is

The Babylist Showroom is a dynamic physical space used for brand events, video shoots, partner activations, product storytelling, and VIP experiences. As this experience expands, we need dedicated, reliable support to ensure public and private events, gifting moments, and content production remain consistent and premium. The Production & Operations Coordinator is a hands-on operational role that ensures the showroom's operations are organized, VIP guests are ready, and marketing projects run efficiently. You will support event prep, vendor coordination, product and VIP inventory, video production logistics, and general space upkeep. You help ensure the right people are focused on the right work and that every activation runs smoothly from beginning to end.

Must be based in Los Angeles and available on-site for showroom events, including select nights and weekends.

Who You Are

• You're genuinely passionate: interested in events, production, content creation, or retail environments and that energy shows up in how you work
• You come with real experience: 2+ years in production, events, retail operations, or similar hands-on work
• You spot what needs to be done: proactive and observant, you notice what needs to happen before being asked and take pride in keeping spaces organized and functional
• You keep things tight and organized: strong organizational skills and attention to detail that hold up even in complex, fast-moving environments
• You show up ready to work: comfortable lifting 30–50 pounds, moving furniture, and supporting physical setup as needed
• You thrive when things move fast: comfortable in fast-paced environments with shifting priorities and you don't skip a beat
• You bring energy to production and events: energized by being part of a team that brings experiences to life, from unpacking products to supporting larger operational needs
• You communicate with clarity: clear and comfortable interacting with partners, vendors, and internal teams across both small tasks and bigger operational moments
• You're a true team player: collaborative, proactive, and willing to take on any task with a positive attitude

How You Will Make An Impact

• Event Preparation and Support

  • You execute from start to finish: you handle pre-event and on-site setup including staging, signage, product prep, and room resets
  • You support a range of experiences: from influencer showers and brand activations to VIP events, you show up ready for whatever the moment calls for
  • You own the load-in and load-out: managing logistics for internal teams, partners, and vendors with care and efficiency
  • You leave things better than you found them: you support teardown and ensure the space returns to showroom-ready condition every time
  • You step in where needed: you provide general assistance to partners hosting events, including acting as a brand assistant, prepping inventory, and preparing their event space

  Product, Gifting, and VIP Inventory

  • You keep inventory airtight: you organize, track, and maintain showroom inventory including samples, props, and VIP gifting items
  • You manage the full product lifecycle: receiving, labeling, storage, and returns for all incoming and outgoing products
  • You bring the gifting experience to life: assembling and customizing gifting for events, influencers, and VIPs with attention to detail
  • You track what matters: you maintain records of what has been gifted, to whom, and when to support follow-up, reporting, and ROI measurement
  • You keep back-of-house running smoothly: organized, functional, and fully stocked at all times

  Video Support

  • You keep shoots on track: coordinating parking, talent arrival, and appearance releases so the day runs seamlessly
  • You support the creative team: assisting with product pulls, prop organization, set dressing, and shot resets
  • You prep and reset with care: getting the space ready for crews and returning the showroom to its best after every shoot
  • You stay organized on and off set: maintaining an inventory of all products purchased for video shoots and creating call sheets, shot lists, and product lists

  Vendor and Partner Coordination

  • You keep the showroom running behind the scenes: supporting the Experiential Operations Manager and Store Manager with vendors and contractors working on construction, repairs, installations, and technical projects
  • You manage arrivals and departures: greeting and supervising vendors to maintain security and minimize disruptions

  Administrative Support

  • You track the details: monitoring small production and event expenses and maintaining accurate cost and receipt logs
  • You support budget organization: assisting with documentation and keeping financials organized and accessible
  • You build and maintain the systems: keeping shared operational checklists, templates, and tracking tools up to date
  • You prepare the groundwork: creating templates for run-of-show documents, event decks, and event brand ambassador prep materials

  Showroom Upkeep and Fixtures

  • You take pride in the space: ensuring the showroom remains clean, organized, and guest-ready at all times
  • You flag issues before they become problems: communicating damage, wear, or repair needs to the Showroom Manager proactively
  • You support resets and refreshes: assisting with merchandising updates and fixture maintenance as needed
  • You maintain consistency and quality: tracking displays, fixtures, and measurements to ensure the showroom always looks its best

Why You Will Love Working At Babylist

Important Notices

Interview Process & Consent
Babylist uses AI to record and transcribe all interviews for evaluation purposes in accordance with CCPA and GDPR. By participating in an interview, you consent to this recording and transcription.

Interview Integrity
During the interview process, we're evaluating your individual problem-solving skills, creativity, and approach to challenges. While AI tools like ChatGPT, Claude, and Cursor are part of your daily toolkit once you join Babylist, all interviews, assessments, and take-home assignments must be completed independently. 

You may not use AI tools, third-party services, coaching platforms, or content-farming services during any part of the interview process unless we explicitly permit it. We will clearly communicate when AI tools are allowed for specific assessments.

Any indication of third-party assistance or AI-generated responses will result in immediate disqualification. We may also verify educational credentials through third-party sources—providing false or misleading information will result in removal from consideration.

Official Communication
All communication will come only from the Babylist Talent Team via an @babylist.com email address. We will never request payment, bank information, or personal financial details. Be cautious of fraudulent outreach via non-company email addresses, messaging platforms (e.g., WhatsApp, Telegram), or unsolicited phone calls. Verify legitimate opportunities on our careers page.

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