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Senior Project Manager

Virtual First

Reports to: Director, Project Manager or above
Years Experience: 5 - 7 years
Department: Project Management
Location: Virtual First

What is Virtual First? At BPD we believe in the balance of the digital and the physical. Our virtual first approach means that we lean into the digital connections - Slack, Zoom, e-mail - as the primary means for getting the job done. It also means that we understand the importance of in-person connection for moments of celebration, collaboration, and education in our physical offices locations in Boca Raton and Nashville. The right balance of digital and physical will vary by role. 

The Position:

The responsibility of a Senior Project Manager is to plan, execute, and finalize each project according to strict deadlines and within budget.  This includes acquiring resources and coordinating the efforts of team members and third-party contractors in order to deliver projects according to plan.

Client success is our ultimate metric, and what drives our mindset, skillset, and company culture.

The Responsibilities:

Includes, but not limited to the following:

  • Reviews new business project SOWs and creates corresponding estimates
  • Assists in creating AOR/campaign estimates
  • Manages priority project timelines and schedules
  • Finalizes priority project schedules in WMJ
  • Participates in campaign kickoff meeting with client, presenting budget + timeline
  • Manages the consistent successful facilitation of priority projects from estimation through launch and ongoing execution
  • Submits request for contract labor to VP of Client Ops
  • Maintains and monitors priority project budgets and schedules daily
  • Identifies budget reallocations that change fee/media/production mix and notifies Account Principal
  • Recommends scope creep solutions
  • Manages all project change orders
  • Provides change order documentation, including updated schedule + budget revisions, to AM
  • Proactively manages and updates priority project schedules
  • Notifies AM when (if) client deliverables/milestones may not be met
  • Demonstrates basic knowledge of campaign workflow
  • Populates pricing template for existing client campaigns (if applicable)
  • Reviews priority organic growth project SOWs and creates corresponding estimates
  • Drafts project templates in WMJ, including architecture, timelines and estimates
  • Participates in daily (as possible) stand-up resourcing meetings
  • Maintains professional internal and external relationships that meet company core values
  • Reviews new business campaign SOWs and creates corresponding estimates
  • Develops campaign timelines for SOWs
  • Works with Finance + AD to define client architectures
  • Designs campaign architecture and estimate structures
  • Develops AOR campaign schedules and estimates
  • Drives creation of media strategies and plans
  • Participation in Creative Platform kickoff meeting, providing timeline, budget and assignments
  • Reviews and approves campaign architecture within in WMJ
  • Ensures project estimates align to campaign scoping
  • Reviews and approves campaign estimates in WMJ
  • Manages campaign timelines + schedules
  • Reviews and approves campaign schedules
  • With AS, ensures campaign strategy aligns to campaign scope, estimate + timeline
  • Co-leads internal campaign kickoff meetings, presenting budget, timeline + assignments
  • Manages all campaigns on-quality (tactical), on-time and on-budget
  • Manages the consistent successful facilitation of campaigns from estimation through launch and ongoing execution
  • Manages PO approvals for their clients up to $25,000
  • Resolves vendor addendum form issues
  • Supports AS in ongoing campaign budget reallocations
  • Manages campaign/project scope creep
  • Manages all campaign change orders
  • Proactively manages and updates campaign schedules
  • Works with AD and PM to resolve budget or schedule issues
  • Communicates with client about campaign execution details
  • Ensures SOWs/estimates are approved or secures approval from President before work commences
  • Works with RM to identify appropriate resources for campaigns
  • Ensures billing/revenue recognition meeting prep is complete (using Billing Meeting Checklist)
  • Ensures billing/revenue recognition meeting prep is complete (using Billing Meeting Checklist)
  • Suggests appropriate labor + expense write off amounts and reasons
  • Compiles campaign details for retrospectives
  • Reviews monthly and quarterly write off reporting for campaigns + projects
  • Reviews campaign + project financial reporting and makes recommendations for improvement
  • Demonstrates basic knowledge of agency AOR workflow
  • Maintains deep understanding of campaign workflow
  • Reviews populated pricing template for existing clients (if applicable)
  • Reviews organic growth campaign SOWs and creates corresponding estimates
  • Drafts revenue forecast for booked business and delivers to AS
  • Performs day-to-day coaching and oversight of direct reports
  • Performs 1:1s with direct reports
  • Co-leads performance appraisal process for direct reports with PD or VP Client Ops
  • Participates in daily (as possible) stand-up resourcing meetings
  • Completes timesheet daily
  • Approves assigned Project Management team members' timesheets
  • Maintains professional internal and external relationships that meet company core values
  • Participates in internal revenue forecasting including weekly, monthly and quarterly and yearly outlooks
  • Creates and maintains their revenue forecasting document
  • Reviews their client budget reconciliation documents
  • Supports BPD Process Improvement
  • Reviews the billing procedures
  • Acts as BPD’s in house producer for photoshoots and video shoots

The Essentials:

  • 5-7 year’s experience in Project Management
  • Ability to travel as needed
  • Ad Agency experience a plus
  • Strong written and oral communication
  • Strong interpersonal skills
  • Strong organizational skills
  • Previous experience in Workamajig project management system is a plus

The Vision:

BPD is the home for healthcare’s leading brands. From the nation’s largest, most complex health systems to academic institutions and industry disruptors, BPD ignites greatness with our clients to bring better health to more people. Together, BPD’s more than 160 experts provide innovative solutions and capabilities in brand building, service line promotion, data-driven marketing, strategic communications, and more. For more information on BPD, visit www.bpdhealthcare.com.

At BPD, our work is rooted in understanding people of all races, ethnicities, gender expressions, sexual identities, abilities, and life experiences. To enable these authentic connections, we cultivate a culture of one-ness that:

  1. Celebrates our diversity;
  2. Unites us in Purpose; and
  3. Leads to the creation of inclusive work that contributes to health equity for all.
We lean into the honest conversations that teach us to recognize that the pursuit of diversity, equity and inclusion is never done and that it is essential to igniting greatness inside our walls and across the healthcare landscape. So we commit to this endeavor not only because it is right and just, but because it is the foundation of brilliant, resonant work for our clients.
 

BPD is proud to be an Equal Opportunity employer. BPD recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status, or citizenship status.

 

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