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Resource Assistant (Workflow management)

Mumbai, India

Brandtech+ (formerly known as OLIVER+) is a global team of creative thinkers, tech-savvy trendsetters, and production pros specialising in film, CGI, automation, AI, motion design, and digital/print content. We partner with over 300 clients in 40+ countries and counting. Our focus is to connect clients with high-quality solutions, talent and ambitious opportunities worldwide.  

As a part of The Brandtech Group, we're at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency, spark creativity, and drive insightful decision-making, empowering our teams to produce innovative and impactful results.

Role: Resource Assistant  

Location: India (Remote working until further notice)

A Little Bit About the Role: 

The Resource Assistant provides essential support for resource planning, people operations, and talent coordination across EMEA markets with a UK focus. This role requires strong people coordination skills, excellent communication, a collaborative approach, and the ability to work independently whilst knowing when to escalate decisions appropriately.  

 

What You'll be Doing: 

Resource Planning & Coordination:  

  • Handle resource bookings and scheduling across EMEA  
  • Communicate with Project Managers regarding project resource requirements  
  • Update and maintain resource planner accuracy  
  • Coordinate resource allocation and availability  
  • Track utilisation and capacity  
  • Flag resource conflicts and constraints  
  • Support resource forecasting activities  

 

Onboarding & Offboarding Administration:  

  • Support onboarding administration for new starters across EMEA  
  • Coordinate Oliver and Unilever account access requests  
  • Assist with building and system access requests  
  • Support offboarding administration for leavers  
  • Maintain onboarding/offboarding documentation and checklists  
  • Track completion of onboarding activities  
  • Ensure smooth and timely processing  

 

Kit & Content Creator Coordination:  

  • Coordinate kit requests and deployment  
  • Track kit allocation and inventory  
  • Support kit retrieval from leavers  
  • Maintain asset records and documentation  
  • Liaise with IT and procurement as needed  

 

Training Coordination:  

  • Track training completion across EMEA teams  
  • Coordinate training scheduling and logistics  
  • Maintain training records and documentation  
  • Flag training gaps to Resource Lead  
  • Support access to training platforms  

 

Freelance & Supplier Support:  

  • Provide administrative support on freelance and supplier tasks as directed  
  • Maintain supplier contact information and records  
  • Support supplier onboarding processes  
  • Track freelance bookings and assignments  

 

Stakeholder Coordination:  

  • Communicate openly and transparently with project teams across EMEA  
  • Build collaborative relationships with delivery teams  
  • Coordinate across UK and EMEA markets  
  • Solve challenges in a collaborative, positive manner  
  • Bring teams together to resolve resource issues  

 

Data Management & Reporting:  

  • Maintain accurate resource data across systems  
  • Generate resource reports and dashboards  
  • Ensure data quality and integrity  
  • Track resource metrics and KPIs  
  • Identify and flag data discrepancies  

 

What You'll Need: 

  • 4+ years experience in creative/production agency environment  
  • Background in project delivery and resource management  
  • Strong people coordination and communication skills  
  • Open, transparent communicator with positive attitude  
  • Collaborative problem-solver who brings teams together  
  • Excellent organisational skills and attention to detail  
  • Advanced proficiency in Microsoft Office suite (Excel, PowerPoint, Word)  
  • Strong data entry and reporting capabilities  
  • Experience with OMG system highly advantageous  
  • Ability to read and understand timing plans and dependencies  
  • Capability to use AI tools for role-specific tasks (advantageous)  
  • Ability to work independently and prioritise effectively  
  • Strong judgement on when to escalate decisions  
  • Proactive and solution-orientated approach  
  • Professional demeanour with stakeholder management skills  

Success Metrics:  

  • Accuracy of resource planning and bookings  
  • Timeliness of onboarding/offboarding processes  
  • Quality of communication with project teams  
  • Stakeholder satisfaction with resource coordination  
  • Training completion tracking accuracy  
  • Data quality and reporting accuracy  
  • Efficiency of resource processes  
  • Team collaboration and problem resolution  

Req ID: 17632

#LI-SK1 #BTG+

Our values shape everything we do: 

Be Ambitious to succeed   

Be Imaginative to push the boundaries of what’s possible   

Be Inspirational to do groundbreaking work   

Be always learning and listening to understand   

Be Results-focused  to exceed expectations   

Be actively pro-inclusive and anti-racist across our community, clients and creations   
 

Brandtech+, a part of the Brandtech Group, is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential, and individual differences are valued and respected. All applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodivergence, disability status, or any other characteristic protected by local laws.   

Brandtech+ has set ambitious environmental goals around sustainability, with science-based emissions reduction targets. Collectively, we work towards our mission, embedding sustainability into every department and through every stage of the project lifecycle.'

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When you apply to a job on this site, the personal data contained in your application will be collected by OLIVER (“Controller”) which is located at 151 Rosebery Avenue, EC1R 4 AB and can be contacted by emailing HR@oliver.agency or Adjust Your Set (“Controller”)  which is located at 151 Rosebery Avenue, EC1R 4 AB and can be contacted by emailing HR@oliver.agency or DARE(“Controller”)  which is located at 151 Rosebery Avenue, EC1R 4 AB and can be contacted by emailing HR@oliver.agency or Aylesworth Fleming (“Controller”)  which is located at 151 Rosebery Avenue, EC1R 4 AB and can be contacted by emailing HR@oliver.agency (“Controller”). Your personal data will be processed for the purposes of managing Controller’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment.

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India Demographic Question Set

As part of our commitment to equity, diversity and inclusion, we are asking individuals seeking employment with OLIVER and Brandtech+, The Inside Ideas Group to complete this voluntary self-identification survey. We know that by creating a culture of inclusion we will attract and retain a diverse workforce that creates a more rewarding work environment, stimulates creativity and delivers better overall performance. 

Completion is entirely voluntary, and you may identify in more than one designation group. Completion will not affect your opportunity for employment, or the terms or conditions of your employment. This information will not be taken into consideration when assessing your application and can only be viewed on an anonymised aggregated basis. For the protection of our legitimate interests, we may need to retain this information for a defined period to keep the records of our hiring process. 

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