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Executive Assistant, Sales

London, England

We see the world differently at Capstone Investment Advisors. You will, too.

Capstone is a global, alternative investment management firm operating across a broad range of derivatives-based strategies with a deep understanding of volatility. With approximately $11.1 billion of AUM and 333 employees (as of February 1, 2025), Capstone was formed in 2007 and is headquartered in New York with offices in London, Amsterdam, Milan, Los Angeles, Hong Kong, Stamford, Boston, Tokyo, Houston, and Maryland. Through strategic insight, market-leading expertise and advanced technology, we seek to anticipate and harness the complexities of world markets, creating unique opportunities for our clients, team and industry.

With our sophisticated, global client base, we recognize that our success is deeply connected to real people. For that reason, we take a human approach to everything we do, focusing largely on collaborative performance. Our workflow and process are built around the belief that by sharing ideas, we achieve greater outcomes. This gives you greater access to resources, direct exposure to senior leadership, and new opportunities to experiment and innovate.

The Team:

We are looking for a highly organized and proactive individual to provide executive support to our Head of Solutions and EMEA Client Solutions team. The ideal candidate is exceptionally organized, an effective communicator, and possesses a keen eye for detail. We seek a collaborative "people person" who thrives in dynamic, fast-paced environments and can work independently with efficiency and precision

Responsibilities and Impact:

  • Responsible for managing schedules, coordinating meetings, and handling inperson tasks and communications
  • Coordinate domestic and international travel arrangements, including flight/ground 
    transportation, with an in-house travel agent, and manage visa applications and any 
    travel-related issues
  • Perform ad-hoc tasks and projects as requested, such as car service/hotel 
    bookings, sending gifts, and making dinner reservations, etc.
  • Own monthly expense reporting, ensuring accurate and timely submission of 
    expense reports and documentation.
  • Prepare documents and presentations for meetings, maintain and file documents, 
    and coordinate/produce sensitive reports and analysis
  •  Demonstrate strong problem-solving skills by anticipating challenges and 
    addressing them proactively
  • Assisting and Supporting the smooth running of the EMEA Sales and Investor 
    Relations team:
  • Coordinate internal team meetings including preparing agendas and 
    gatherings questions in advance
  • Add meetings & client correspondence into CRM system (Backstop)
  • Coordinate Team travel
  • Assist in planning and executing events
  • Extract ad hoc reports from CRM system (Backstop)
  • Prepare ad hoc submissions to Red Oak (Capstone’s compliance workflow 
    tool) e.g. for NDAs, IEQs and compliance reviews for marketing materials
  • Help to send mass mailings via Capstone’s email service (Profund)
  • Provide miscellaneous assistance with expense and finance related topics
  • Handle sensitive information with the utmost discretion and always maintain 
    confidentiality

Benefits and Compensation Information: 

Our team is our most important asset and investment. We value and respect our colleagues and their well-being inside and outside the workplace and our culture reflects this.  We offer a robust and competitive benefits program to ensure the well-being of our colleagues.

In addition to the base salary, this position may be eligible for performance-based incentives.

Some benefits included in this role are:

  • Training and development opportunities

  • Robust Wellness Resources: Physical, Mental and Financial

  • Time-Off, Retirement and Commuter Benefits

  • Gym Reimbursement and other Discounts

Equal Opportunity Employer: 

Capstone is committed to creating an inclusive environment where we welcome people of different backgrounds. Capstone considers applications for employment without regard to all applicable protected characteristics, including race, color, religion, ethnicity, national origin, gender, sexual orientation, gender identity or expression, age, parental status, veteran status, or disability status.

To learn even more about being part of the team, visit us online: Careers - Capstone (capstoneco.com)

Don’t forget to follow us on LinkedIn

 

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