Executive Admin Assistant

Launch Your Career with Cook Systems

Since 1990, Cook Systems—a certified veteran-owned IT consulting firm—has been helping businesses and professionals grow through innovation, integrity, and investment in people. We partner with Fortune 500 enterprises and high-growth companies alike to deliver agile technology solutions, AI-driven talent strategies, and our signature FastTrack program that develops the next generation of tech talent.

At Cook, you’ll find a culture that values excellence, creativity, and accountability. We believe in opportunity backed by trust—and in building careers that last. Check out what our team members have to say on our Glassdoor page, and discover why Cook Systems is where meaningful careers take off!

Summary: The Executive Administrative Assistant provides crucial executive-level administrative support to the Office of the President and CEO or Core Leadership Team (CLT) members. This role requires strong judgment, initiative, and flexibility to manage a wide range of activities and situations, ensuring proactive support for the CEO, CLT, and external constituents in a fast-paced environment.

Responsibilities:

• Provide executive administrative support to the CEO and CLT members.
• Manage complex Outlook calendars and coordinate meetings, travel arrangements, and itineraries.
• Handle a variety of projects simultaneously, ensuring timely completion.
• Maintain confidentiality and professionalism in handling sensitive information.
• Offer project management, administrative, and organizational support to the office.
• Collaborate with the Assistant to the President and CEO and other team members as needed.
• Support event planning including Board of Trustees meetings and activities.
• Resolve technical issues related to VPN, Zoom, Microsoft 365, and DocuSign.
• Proof, edit, and compose documents with exceptional grammar and communication skills.

Required Skills:

• High school diploma or G.E.D.
• Minimum of 10+ years of executive administrative support experience, with at least five years at the CEO/President/C-suite level.
• Advanced technical aptitude with tools such as VPN, Zoom, Microsoft 365, and DocuSign.
• Strong attention to detail and organizational skills.
• Exceptional grammar, writing, and communication skills.
• Effective team player with a strong commitment to confidentiality and the ability to work in a fast-paced environment.

Preferred Skills:

• Bachelor's degree in Business or a related field.
• Experience in a healthcare environment.
• Knowledge of government programs such as TRICARE, VA, or Military Health System.
• Experience serving in the U.S. Military.
• Prior experience working in a high-profile setting.

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Why Work with Us

At Cook Systems, we don’t just offer jobs—we build futures. Our people are at the heart of everything we do, and we’re committed to supporting you with benefits that deliver real security, flexibility, and growth from day one.

• Your Health, Your Way: Choose from two comprehensive medical plans through Blue Cross Blue Shield, with dental and vision coverage included. With access to one of the nation’s largest provider networks, you’ll have quality care wherever life takes you.
• Peace of Mind: Protect what matters most with life, critical illness, and accident insurance through Unum—because your family’s security matters.
• Flexibility for Life: Plan ahead and save with a Flexible Spending Account and Daycare FSA through Navia, helping you manage healthcare and dependent-care expenses your way.
• Extra Protection When You Need It: Our Health Gap Insurance through Sun Life helps cover unexpected costs, so you’re never caught off guard.
• Your Future Starts Now: Build your future with our 401(k) plan through The Standard. You’re eligible after just six months—because long-term success deserves a strong foundation.

At Cook Systems, you’re not just an employee—you’re part of a team that values ideas, celebrates results, and grows together. Here, your impact is visible, your contributions are valued, and your career has room to thrive. Ready to be part of something bigger? Let’s build the future together at Cook Systems.

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