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Assistant Front Desk Manager

New York, NY

At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing seventy artists and estates. Home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary market, David Zwirner has helped foster the careers of some of the most influential artists today. 

Who will work well with us (standard) 

  • The ideal candidate is someone who is passionate and interested in the arts/larger creative arena or is eager to learn. Previous experience and a background within the commercial art world is not required.
  • We welcome all individuals entering the workforce, those moving into a new stage of their career or vocation, making a change, returning to work, those wanting to learn and grow within the industry, to apply. 

About the Opportunity 

Assistant Front Desk Manager  | $55-60k

David Zwirner seeks an Assistant Front Desk Manager to support the operations of our Front Desk team across New York locations. This role reports to the Gallery Manager, DZNY. This position will be based onsite Tuesday - Saturday, 10am to 6pm. The candidate will occasionally need to work additional hours. The Assistant Front Desk Manager will assist the Gallery Manager with the oversight and management of a team of roughly 10 Gallery Assistants, 2-3 Sales Interns and, when applicable, 1-4 Gallery Attendants throughout all NY locations, specifically ensuring that:

  • Daily duties of front desks at all 5 locations are executed promptly and properly;
  • Front desks are adequately staffed at all times;
  • Sales support is provided to sales staff;
  • General gallery support is provided to staff upon request;
  • All Gallery Assistants, Sales Interns, and Gallery Attendants are adequately trained.

What you’ll do 

  • When needed, be present at the front desk; execute certain front desk tasks as necessary.
  • Miscellaneous administrative support, including scheduling, expense reports/ receipts, reimbursements, etc. 
  • Support Gallery Assistants and/or step in when visitor-related safety or property issues arise; request assistance from the Gallery Manager, Facilities Team, or others if necessary.
  • Attend and notetake during weekly Gallery Assistant meetings.
  • Assist with gallery opening/event oversight alongside Gallery Manager and Gallery Assistants; ensure food, drinks, and supplies are on hand; assist with transportation to any post-opening dinner or event.
  • In cooperation with the Gallery Manager, recruit, interview, and hire Gallery Assistants, Sales Interns, and Gallery Attendants when needed.
  • In cooperation with the Gallery Manager, ensure all onboarding and training materials are kept up to date. 
  • Develop and maintain the “Team Hub” on Notion. 
  • Support the gallery Operations team as needed to ensure gallery functionality.
  • Be the point of contact when the Gallery Manager is out of office.

What we would like you to have 

  • BA in Art History or related field required.
  • 2-3 years work experience in a gallery, institution, auction house, advisory or artist studio.
  • An interest and/or experience in people management.
  • An interest in growing into a leadership position.
  • The ability to oversee multiple ongoing tasks and projects concurrently.
  • Be comfortable interacting with clients and members of the public.
  • The ability to effectively and gracefully solve or raise problems as they arise.
  • Be supportive of a genial work environment.
  • Impeccable written and verbal communication skills.

What you will love about David Zwirner (benefits) 

  • David Zwirner has pioneered initiatives dedicated to the gallery’s long-standing commitment to kaleidoscopic storytelling, including: David Zwirner Online, David Zwirner Books, Dialogues, Platform, Utopia Editions, Consignments, Program.
  • Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
  • Staff-driven projects and fundraising initiatives. This includes David Zwirner's ongoing commitment to sustainability. 
  • Benefits! Flexible workplace and commuter benefits, corporate memberships to museums, Summer Fridays, generous PTO and leave, Family Medical/Dental/Vision benefits. 401K savings plan with automatic employer contributions.

David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.

We are an equal opportunity employer, if you need assistance in applying to a role you may reach out to recruiting@davidzwirner.com.

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