Sales Assistant

At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing seventy artists and estates. Home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary market, David Zwirner has helped foster the careers of some of the most influential artists today.

Who will work well with us:

• The ideal candidate is someone who is passionate and interested in the arts/larger creative arena or is eager to learn. Previous experience and a background within the commercial art world is not required. We welcome all individuals entering the workforce, those moving into a new stage of their career or vocation, making a change, returning to work, and those wanting to learn and grow within the industry, to apply.

About the Opportunity:

Sales Assistant to Director  

• David Zwirner seeks a full-time Sales Assistant to work alongside one of our Directors. 
• Superior writing skills, the ability to manage time and meet deadlines, and a thorough working knowledge of contemporary art are required. This position will involve significant contact with artists and long-time clients and other art industry professionals, therefore discretion and poise are essential.

What you’ll do:

• Provide administrative support to Sales Directors, while strategically managing their time and travel. 
• Support Directors on sales offers and pre-sale client outreach, and following through on post-sale client servicing. 
• Organize Directors' schedule, travel & visa arrangements, expenses, and tracking of internal and external meetings. 
• Collection and prompt filing of new client contacts. 
• Communicate on behalf of Directors on matters relating to sales and client servicing. 
• Greeting visitors and interfacing with clients at Front Desk, as required. 
• Responsible for sending and tracking of client catalogue mailings and gifting. 
• Assist Directors in creating and managing guest lists for client dinners and events. 
• Support Directors on Client Development and Artist research projects.
• Support gallery exhibitions and art fair planning, as required.

Pre-Sales:

• Oversee the preparation and delivery of sales packets and dossiers. 
• Assist Directors in sending offers and previews for art fairs and exhibitions, work with Marketing & Research departments to obtain all relevant documentation – e.g. images, fact sheets, provenance, catalogues, etc.  

Post-Sales:

• Assist Directors in generating invoices, sending “Sold” and “Reserve” emails. 
• Assist with credit card payments and digital payment for artwork purchases (with Finance Manager).
• Support Directors on post-sales follow up (i.e. payment and delivery); coordinate closely with Finance and with Registration team on shipping & logistics to ensure smooth communication between gallery and client, and prompt release of sold works. 

What we would like you to have:

• 2-4 years in an assistant or administrative support role at a gallery. 
• Fluency in English, Mandarin, and Cantonese 
• Valid HKID or employment visa
• BA or MA in Art History or a related field is a plus 
• Experience supporting senior leadership with calendar management and travel itinerary. 
• Strong multi-tasking skills and outstanding collaboration, teamwork and people skills. 
• Strong written and verbal communication skills.
• Detail oriented with experience in managing upwards.
• Passion for and knowledge of contemporary art.  

What you will love about David Zwirner (benefits) 

• David Zwirner has pioneered initiatives dedicated to the gallery’s long-standing commitment to kaleidoscopic storytelling, including David Zwirner Online, David Zwirner Books, Dialogues, Utopia Editions, Consignments, Program.
• Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
• Staff-driven projects and fundraising initiatives. This includes David Zwirner's commitment to Galleries Commit.
• Benefits! Flexible workplace and commuter benefits, corporate memberships to museums, including the Whitney, New Museum, MOMA, and others. Summer Fridays, generous PTO and leave, Family Medical/Dental/Vision benefits. 401K savings plan with automatic employer contributions.

David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.

We are an equal opportunity employer, if you need assistance in applying to a role you may reach out to recruiting@davidzwirner.com.