Assistant Registrar

At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing seventy artists and estates. Home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary market, David Zwirner has helped foster the careers of some of the most influential artists today.

Who will work well with us:

• The ideal candidate is someone who is passionate and interested in the arts/larger creative arena or is eager to learn. Previous experience and a background within the commercial art world is not required.
• We welcome all individuals entering the workforce, those moving into a new stage of their career or vocation, making a change, returning to work, those wanting to learn and grow within the industry, to apply.
  
  

About the Opportunity:

David Zwirner seeks a full-time Assistant Registrar for its Paris gallery. Qualified candidates should be highly personable, proactive, motivated, and have strong communication skills. Previous experience at a gallery, museum, or comparable arts organization would be appreciated.

Primary responsibilities include, but are not limited to:

• Transport & Customs:

○ Manage on-site gallery and warehouse inventory - working closely with rest of department and techs to put together lists. 

○ Assist in coordinating international and domestic shipping of artworks for exhibitions, inventory, art fairs, and clients. 

○ Assist on consolidated shipments between London and New York. 

○ Coordinate local transports. 

○ Oversee customs paperwork, release/receipt documentation, and organizing and filing shipping paperwork. 

○ Send weekly artwork arrival/departure list for staff meeting, add movements to calendar. 

○ Check packing spec with techs and the rest of the department prior to moving artworks. 

○ Work closely with Technicians on all movements, packing, and viewing room installs. 

○ Obtain and upload customs and shipping paperwork to DZDB Records, and update accordingly on Compta matière. 

• Inventory & Database management:

○ Inbook new works for sales and reference into DZDB following artist guidelines and protocols; confirm all artwork details, including signature, and take images of front and back of artworks on inbooking. 

○ Ensure all works are correctly labelled following labelling guidelines. 

○ Update location and artworks and packing/condition info in DZDB. 

○ Ensure WOV details and exhibited works captions are accurate and complete before release. 

○ Complete regular walk-through audits, with technicians, of inventory on and off site. 

○ Condition check artworks on unpacking and on packing. 

○ Complete condition reports and upload to database records and Egnyte.

○ Refer condition issues to more senior staff members to organize repairs, in coordination with Registration teams. 

○ Contact professional conservators for conservation/condition reports when requested by sales.

○ Issue client reports under the direction of department members. 

○ File hard copy and digital copies of all reports including images. 

○ Liaise with departments in NY to source reports when necessary.

 

What we would like you to have:

• Knowledge of proper handling and storage procedures for a variety of media.
• Ability to work independently and as part of a team. 
• Working knowledge of Macintosh OS, as well as familiarity with art database systems.
• A detail-oriented, take-ownership approach, self-organization, and the ability to manage multiple concurrent tasks and projects.
• Strong written and verbal communication skills. 
• A positive, helpful attitude.