Executive Assistant

DEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021.

JOB PURPOSE

We are looking for a highly organized and proactive Executive Assistant to support senior leadership.

As part of DEPT®’s leadership support structure, you’ll play a critical role in ensuring the smooth operation of executive workflows and day-to-day business activities. In this role, you’ll act as a trusted partner to senior leaders, managing complex scheduling, communication, and administrative coordination. You’ll collaborate closely with internal teams and international colleagues across DEPT®. 

KEY RESPONSIBILITIES

• Provide high-level administrative support to senior executives, including complex calendar management, meeting coordination, and agenda preparation.
• Serve as a key point of contact between executives and internal/external stakeholders, ensuring timely and professional communication.
• Organize and manage travel arrangements, including flights, accommodations, visas, and detailed itineraries.
• Coordinate leadership meetings, board-related activities, and executive off-sites, including logistics and follow-ups.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Support cross-functional collaboration by tracking action items, following up on priorities, and ensuring deadlines are met.
• Assist with office coordination and event support for leadership-related initiatives.
• Continuously improve administrative processes to increase executive efficiency and team effectiveness.
  
  

WHAT WE ARE LOOKING FOR

• 3-5 years experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role
• Exceptional organizational and time-management skills, with the ability to handle multiple priorities in a fast-paced environment
• Strong attention to detail and a high level of accuracy in all administrative and communication tasks
• Excellent communication skills in English with confidence in working with senior stakeholders
• A proactive, service-oriented mindset with the ability to anticipate needs and solve problems independently
• High level of discretion, integrity, and professionalism when handling sensitive information
• Strong proficiency in Google Suite and other apps (Google Calendar, Google Docs, Google Drive, Google Slides, Google Sheets, Slack)
• Flexible, adaptable, and resilient when priorities change at short notice
  
  

WE OFFER

• Hybrid working policy,
• Monthly public transportation card as part of our ongoing effort to protect the environment.
• Stay happy and healthy with a contribution to your health through the OpenUp platform and access to private health insurance.
• Health and wellness benefits through a Sportmaster card with which you may do sports activities each day in different locations.
• Profit-sharing bonuses at the end of each year along with a referral bonus upon each successful hire.
• Refreshments are provided in the office all week, as well as drinks at 4pm on a Friday (more details about the office life can be found here);
• A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The Webby Awards.
• Awesome clients. Whether big or small, local or global — at DEPT® you’ll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together!
• The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training, development and certifications.
• Global annual DEPT® Cares Month in which employees come together and donate their skills to support local charities

WHY DEPT? 

We are a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just is not in our DNA.

We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter.

At DEPT®, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build.

DIVERSITY, EQUITY & INCLUSION 

At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.

Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine.

We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us.

Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.