People Coordinator - Mobility & Compliance

DEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021

JOB PURPOSE:

As a People Coordinator - Mobility & Compliance, you will play a key role in making sure our people processes around mobility, compliance and employment administration run smoothly, accurately and with care. You will independently own a range of operational HR processes and employee cases, ensuring that everything is handled correctly, compliantly and from start to finish.

You will work closely with our People Operations team, Other colleagues in the People team and external providers to coordinate processes such as 30% ruling applications, A1 documentation, immigration and visa cases, UWV applications and employment administration. You will bring structure and attention to detail, while also using your judgement to identify when something needs to be escalated or when a process can be improved.

As part of the wider People team, you will help create the "small enough to care" experience by making complex People processes feel clear, smooth and personal for every Depster.

WHAT YOU’LL DO:

• Own and coordinate operational people processes around mobility, compliance and employment administration, from initial request through to completion, ensuring actions, documentation and deadlines are followed through.
• Coordinate 30% ruling applications and extensions, A1 applications and other global mobility processes, making sure the right information and documentation is collected and submitted on time.
• Coordinate immigration and visa cases with employees, internal stakeholders and external immigration providers.
• Support and coordinate UWV applications and other compliance-related processes, ensuring cases are prepared accurately and followed through to completion.
• Maintain high standards of accuracy and compliance across employee documentation, contracts and people administration, identifying and resolving missing or incomplete information.
• Work closely with the People Operations team and other colleagues in the People team to ensure a smooth handover and coordination of employee cases and processes.
• Act as a clear and service-oriented point of contact for employees on mobility and administrative People matters, answering questions where possible and coordinating with the right specialist when needed.
• Spot recurring issues, gaps or inefficiencies in processes and documentation, and contribute to improving the way we work.

WHAT YOU’LL BRING:

• 2–5 years of relevant experience in HR mobility, HR compliance and employment administration.
• A solid foundation in Dutch HR processes and employment administration, with the confidence to independently manage operational cases.
• Strong attention to detail and a structured approach: you make sure applications, documentation and deadlines are accurate and nothing falls through the cracks.
• A proactive and ownership-driven mindset; you don't just process requests, you follow things through from start to finish.
• Strong communication skills and a service-oriented approach, with the ability to make HR and mobility processes clear and approachable for employees.
• Good judgement: you know when you can solve something yourself and when specialist input or escalation is needed.
• Experience with one or more of the following is a strong plus: immigration and visas, 30% ruling, A1 applications, global mobility, UWV, audits, employment documentation or freelancer/contractor compliance.
• Experience working in an international or reasonably complex organisation is beneficial.
• Fluent Dutch speaker and comfortable working in English.

WHAT YOU’LL GET:

*Please note that specific perks and benefits will vary based on location – Ask your recruiter for more details

• A flexible, hybrid working policy (2-3 days from the office, depending on location). 
• 24 vacation days per year and the possibility to buy an unlimited number of extra vacation days.
• DEPT®/YOU Learning Menu and DEPT®/YOU Special Programs. Develop your skills with courses and programs tailored to your needs.
• Stay happy and healthy with a contribution to your health through the OpenUp platform, gym and wellness discounts, and healthy lunches at the office.
• A reputation for doing good. DEPT® has been a Certified B Corp® since 2021, has been named a Great Place To Work in 2022 in the Netherlands and named ‘Agency of the Year’ at both The Lovies and The Webby Awards.
• Awesome clients. Whether big, small, local or global — at DEPT® you’ll get the opportunity to work with all of them. And we celebrate all of our successes together!
• You can discover even more employee benefits here.

WHY DEPT®?

We are a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just is not in our DNA.

We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter.

At DEPT®, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build.

DIVERSITY, EQUITY & INCLUSION 

At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.

Not sure if you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine.

We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us. Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.