Senior Accounts Payable Specialist

Company Overview (Who are we? Why should you join us?)

At ecoATM the proof of our success is in our staggering growth, extraordinary impact on protecting the planet, and providing a work culture unlike any other. We are a technology company and a pioneer of device re-commerce. Through our 6500+ automated kiosks and online marketplace Gazelle.com, we enable people all over the world to join the mobile device re-use revolution, a revolution that will get billions of used smartphones out of the e-waste cycle and into the hands of people who don’t have affordable access to the empowerment of the latest mobile technology.

At ecoATM we know our employees are our greatest strength and the key to our continued growth and success. When you join our team, you will enjoy more than just a job, you will be empowered to develop and utilize your unique talents and skills to build a rewarding career while making a lasting, positive impact on the planet.

Our Values and Leadership Behaviors

About the role

We are seeking a Senior Accounts Payable Specialist, reporting to our Accounts Payable Manager, to play a key role in enhancing our accounts payable operations, leveraging your expertise to improve process efficiency and uphold financial integrity. The ideal candidate will be driven to streamline workflows, support cross-functional initiatives, and foster collaborative relationships throughout the organization. By bringing advanced problem-solving capabilities and a proactive approach to optimizing AP procedures, you will help ensure the highest standards of accuracy and control, while contributing to the ongoing evolution of our finance team.  

Key Responsibilities 

• Invoice Processing: Receiving, verifying, and processing vendor invoices, 
• Payment Processing: Preparing and executing timely payments to vendors through various methods like wire payment, electronic transfers, or other payment platforms. 
• Account Reconciliation: Reconciling vendor statements and other accounts payable related accounts to ensure accuracy. 
• Travel and Expense Reports: Review and approval of employee travel and expense reports, P-card/virtual cards according to company policies and reimbursement procedures. 
• Vendor Management: Maintaining positive vendor relationships, addressing inquiries, and resolving discrepancies. Facilitating vendor set up. 
• Reporting: Providing weekly reports on accounts payable activity, including aging reports and other financial reports. 
• Compliance: Ensuring compliance with internal policies and procedures. 
• System Implementation and Optimization: Implementing and optimizing accounts payable systems and processes, potentially including automation. Understanding how to optimize AP workflow by understanding ERP system and troubleshoot any AP ERP issues. 
• Month-End Close Activities: Accruals for unbilled expenses and account reconciliations and reporting for AP-related GL accounts 
• Collaboration: Coordinate with internal departments-including Procurement, Finance, and Operations, to resolve Purchase Order, payment, invoice discrepancies. Ensure timely invoice processing to meeting payment deadlines and maintain smooth workflow across teams. 

Education & Experience  

• 3-5+ years of experience in accounts payable or general accounting. 
• Bachelor's degree in accounting, finance, or a related field preferred, but not required. Equivalent work experience will be considered. 
• Previous experience and involvement with month end close, creating and submitting journal entries, accruals, reconciling bank accounts, foreign currencies, and working with department leaders. 
• Proficiency in accounting software (Oracle and various platforms) and Microsoft Office Suite (Excel, Word, etc.). 
• Strong analytical and problem-solving skills to identify and resolve discrepancies. 
• Excellent verbal and written communication skills for interacting with vendors, internal staff, and auditors. 
• Meticulous attention to detail is crucial for accuracy in payment processing and record-keeping. 
• A strong understanding of Generally Accepted Accounting Principles (GAAP) is essential. 

Base pay offered may vary depending on job-related knowledge, skills, and experience. This information is provided per CA SB 1162 (“CA Pay Transparency Law”). Base pay information is based on market location. Learn more about ecoATM benefits here.

This position may also be eligible for short-term and long-term incentives based on individual and company performance.

This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.

Here at ecoATM/Gazelle we value diversity & belonging and are proud to be an Equal Employment Opportunity employer.  All applicants are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any other legally protected characteristic, and are fairly and equitably compensated based on current market data. If you need assistance, or an accommodation, please let your recruiter know.