Document Controls Manager
Who we are:
Electra is reinventing iron production to tackle the nearly 10% of global carbon dioxide emissions produced from iron and steelmaking. Its patented process uses chemistry and renewable energy to transform a variety of grades of iron ore into environmentally responsible pure iron at scale. By maximizing the value of Earth’s resources and minimizing our environmental footprint and carbon emissions, Electra is forging a green future from the ground up. With a collaborative culture and passion for disrupting the status quo, careers at Electra offer challenge, reward, and the opportunity to bring to market solutions that dramatically improve the health of the planet.
What you will do:
This role will implement a new document management system and serve as the single point of contact for receiving document transmittals and will also assist other departments in storing finalized documents in the document management system. This position reports functionally to the VP of Projects and will handle specific tasks assigned.
Key Responsibilities:
- The successful candidate will be responsible for:
- Liaise with an EDMS vendor and implementation of new EDMS for document management.
- Develop and implement a document numbering procedure.
- Develop and implement a document transmittal procedure.
- Develop Information Management documentation for company and contractor use.
- Liaise with internal and external parties to receive and store documents in the EDMS system.
- Transfer all legacy documents to the new EDMS system by liaising with various departments/functions.
- Develop a document distribution and review matrix (DDRM) in coordination with the Project Engineer and implement it on the project(s).
- Implement a Bluebeam for document reviews.
- Create and manage Bluebeam session, consolidate comments and transmit to the third parties.
- Develop and manage a document register by liaising with vendors and contractors.
- Train project teams on EDMS and document control processes.
- Assist external parties with correct usage of document control process.
- This position requires a strong commitment to workplace safety. The ideal candidate will demonstrate a consistent focus on safe practices, risk mitigation, and adherence to company safety standards as part of their day-to-day responsibilities.
- Perform deliverable reporting and project close-out activity.
What we need you to bring to the team:
- Bachelor’s degree and 8+ years of industry experience document management or in a related field; internships and academic projects excluded
- Experience of implementing EDMS system.
- Experience in the use and management of various EDMSs, SharePoint, Bluebeam systems.
- Experience working on the EPC and operator (client) side
- Experience in managing a full project life cycle, pre-FEED to project turnover.
- Performed documentation migration efforts
- Experience in collaborating with project team members, contractor personnel, EDMS Support
- Excellent communication skills.
- Strong analytical and problem-solving skills.
What we want you to bring to the team:
- 12+ years of experience in document management.
Compensation:
- The anticipated starting pay range for this position is $135,000-$145,000 a year and may be more or less depending upon skills, experience, and education.
Benefits For You:
- 100% paid premiums across all medical, dental, vision, telemedicine, short-term disability, long-term disability, and basic life insurance plans
- Reasonable use PTO
- $1,800 in annual employer HSA contributions (health savings account)
Benefits For Your Family:
- 100% paid premiums across all medical, dental, vision, and telemedicine plans
- 12 weeks of paid parental leave
Benefits For Your Future:
- 401k with up to 5% matching contributions which vest 100% on day one
- Eligibility for incentive stock options
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