Senior Executive Administrative Assistant (Req#1088)

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Overview

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As a Senior Executive Administrative Assistant you will support the senior management team by performing administrative and project-related tasks, managing daily office activities and improving efficiency and effectiveness of ePlus’ senior leaders.

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Your Impact

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The essential functions of this position include:

• Assist with managing the board and committee meetings and the associated production or submission of materials from the CFO, CIO and others within the organization.
• Support investor relations efforts as follows:
  • Coordinate schedules with the outside IR consultants, covering analysts, and investors.
  • Coordinate preparation of investor-related materials and the distribution thereof.
  • Oversee the coordination of investor conferences and roadshows.
  • Create and maintain an investor relations database.
• Administrative support for CFO and CIO to include:
  • Phone, mail, email and filing support
  • Maintaining short-term and long-term calendars and schedules
  • Preparing travel arrangements.
• Preparation of various corporate reports and presentations using desktop publishing, collaboration, spreadsheet, presentation and word processing software, as well as applicable graphics package
• Proofreading of corporate documents as required
• Plan and coordinate both onsite and offsite corporate meetings, conferences, and events including venues, facilities, contracts, catering and coordination of travel for attendees
• Prepare and submit executives’ expense reports in Concur
• Project manage multiple projects
• Attend and record minutes at certain meetings.
• Processing of invoices (as needed) on behalf of CFO and CIO; interface with Accounting to ensure proper processing
• Support for CFO and Finance / Accounting Department in conjunction with quarterly/annual financial closing processes
• Interface with Legal and internal Compliance Departments in support of quarterly/annual Enterprise Risk Management and regulatory processes
• Assist with support of other executives when other executive assistants are out of the office including, but not limited to, office of the CEO and COO
• Support Mergers & Acquisitions processes as required
• Interact with other departments to obtain information and process requests
• Other duties as assigned/required

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Qualifications

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Basic Qualifications

• At least two years of college with at least 10 years of experience in the Administrative Assistant field. 
• Use prior experience and judgment to plan and prioritize tasks and support executives in achieving organizational goals.
• Must be detail oriented
• Ability to critically think, analyze and interpret documents and data
• Excellent verbal communication and writing skills, including strengths in grammar, detailed documentation, note taking and active listening
• Service-focused and results-oriented attitude.
• Organizational, prioritization, time management and collaboration/teamwork skills
• Ability to build relationships and partner with business stakeholders
• Able to anticipate needs (and contribute to content development) for future meetings and presentations based on outcomes of prior meetings, presentations, and/or emerging circumstances
• Must possess program management skills for multiple ongoing projects
• Knowledge of general office equipment and functions
• High degree of proficiency in MS Office 365 – Outlook, PowerPoint, Word, Excel, Visio (Org. Charts), OneNote, and OneDrive. MS Sharepoint a plus. 
• Willingness to perform keyboard intensive work 80% of the time.
• Multi-task oriented/strong organizational skills in a very fast-paced environment
• Able to conduct business in a professional, competent and ethical manner
• Able to handle confidential matters and information in a professional manner

Preferred Qualifications

• Executive Assistant experience in a publicly held company
• Technology industry and Legal assistant experience
• Comfortable interfacing with all levels of Executive Management; experience interfacing with Board of Directors
• Knowledge of accounting, information technology, and audit terms 

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Position Specifics

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The initial base salary range for this position is expected to be between $38.46 and $45.67 hourly. The final base salary offered will be determined by multiple factors, including, but not limited to, job-related knowledge, depth of experience, skills, certifications, and geographic location. In addition to base salary, our compensation package may include other components such as commissions and discretionary bonuses.

ePlus offers a full range of medical, financial, and/or other benefits (including 401(k) eligibility, employee stock purchase program and various paid time off benefits, such as vacation, sick time, and personal leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an offer of employment is extended. ePlus Benefits highlights can be viewed here.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

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• While performing this role, you will engage in both seated and occasional standing or walking activities. We provide reasonable accommodations, in accordance with relevant laws, to support success in this position.
• By embracing our values, you will contribute to our collective mission of making a positive impact within our organization and the broader community. We understand that this job description serves as a guide and is not an employment contract.

Corporate Values

• Respectful communication and cooperation: We prioritize respectful communication, fostering an environment where everyone is treated with dignity and respect.
• Teamwork and employee participation: Collaboration and teamwork thrive through diverse perspectives, both within our teams and in our interactions with our customers.
• Work/life balance that supports our employees’ varying needs: We value the well-being of our employees, recognizing that a healthy work-life balance is pivotal to our collective success.
• Embracing communities: We embrace and support the communities that nurture us. Our employees' dedication to fostering positive change is a source of immense pride for us.

Commitment to Diversity, Inclusion and Belonging

• We are an equal opportunity employer that does not discriminate or allow discrimination based on race, color, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, disability, veteran status, or any other classification protected by federal, state, or local law.
• ePlus is dedicated to fostering, cultivating, and preserving a culture that represents diversity, enables inclusion, and makes our employees feel comfortable bringing their full, unique selves to work.