Grant Compliance & Workforce Operations Manager

Schedule

Monday–Friday, 7:30am–4:15pm (or other schedule agreed upon by the employee and Chief Executive Officer)

Salary

$55,000 to $75,000

What is the opportunity?

This innovative school focuses on building independence, ingenuity, empathy and leadership through enrichment programming, agile learning, and exceptional instruction. That’s where you come in. Are you a systems-thinker with a passion for detail, compliance, and cross-functional coordination? Do you thrive when building infrastructure that ensures public funding is used effectively and equitably? Are you motivated by work that directly impacts access to quality workforce development programs for students? Your next step is clear. Grow with us!

What is in it for you?

• Merit-based pay increases annually 
• Comprehensive medical, dental, and vision benefit plans
• Tax-deferred 403b retirement account with 25% matching up to a certain amount 
• Free financial wellness advising through our Financial Advisor Service
• Optional short or long-term disability benefits through Aflac
• Regular strategic professional development and coaching
• Career advancement opportunities
• Smartphone and fully paid wireless plan through T-Mobile
• Windows-based laptop 
• Regular team-building activities and outings
• 10 sick days and 3 personal days that roll over annually 
• 20 paid holiday observances
• A rewarding career that positively impacts the lives of our amazing students

What will you be doing?

Grants Infrastructure & Administrative Support

• Research and prospect new public funding opportunities aligned with workforce development and transition programming
• Prepare and maintain administrative templates for grant applications, renewals, and reporting
• Track grant deadlines and coordinate cross-departmental input for timely submissions
• Collaborate with the Business Office to reconcile school-based grants and prepare documentation for audits

Compliance & Systems Development

• Design and manage intake, referral, and eligibility documentation systems in alignment with public funding requirements (e.g., NJDVRS, WIOA, Pre-ETS)
• Develop and maintain SOPs, documentation templates, and workflows for grant-funded activities
• Coordinate with the Business Office on invoicing, billing processes, and expense tracking

Program Operations & Departmental Coordination

• Maintain real-time data tracking systems for scholar participation and grant-specific deliverables
• Support internal staff in meeting documentation requirements
• Partner with Special Education and Academic teams to ensure documentation supports (but does not duplicate) IEP transition goals

Quality Assurance & Reporting

• Conduct internal reviews of documentation, billing logs, and records for compliance and audit readiness
• Support development of internal dashboards and performance reports
• Ensure infrastructure is adaptable to new funding streams and grant pilots

How will we define success?

• Ensure Grant Compliance: 100% documentation compliance with no major audit findings or returned funds
• Operationalize Billing: 95% on-time invoice submission to funders
• Streamline Program Infrastructure: 30% reduction in referral-to-enrollment processing time
• Improve Data Accuracy: 90%+ accuracy in internal dashboards used for reporting
• Enable Seamless Execution: 20% reduction in administrative burden for staff through improved systems

What do we require from you?

• Bachelor’s degree required; background in public administration, compliance, education, or nonprofit operations preferred
• 3+ years of experience in compliance, grants operations, or workforce program support
• Familiarity with public funding programs (e.g., NJDVRS, WIOA, Pre-ETS)
• Demonstrated success building infrastructure for documentation, billing, and reporting
• Strong organizational, project management, and communication skills
• Experience working across departments and managing collaborative workflows
• Proficiency with data systems, spreadsheets, and audit tools
• Hired candidates are responsible for the following: official transcripts, criminal clearance (fingerprinting), and medical clearance (TB/Mantoux testing).

Want to join our FAmily?

We are Foundation Academies: Trenton, New Jersey’s largest and highest-ranking K-12 free public charter school serving more than 1,000 scholars across three schools on two campuses. Our mission is to ensure that all of our students secure the academic knowledge and skills to prepare them for the nation’s finest colleges, and to instill in them the core values of caring, respect, responsibility, and honesty. We admit students by lottery, irrespective of gender, race, household income, or academic ability. 

Our team of experienced and mission-driven urban educators values growth mindsets, lifelong learners, and individuals who believe that every child deserves an excellent education. We hold ourselves, our students, and our city to high standards because that’s what our families deserve. 

We are conveniently located a quick car ride to downtown Princeton, a 45-minute SEPTA ride to Philly’s Center City, and a hop on the NJ Transit Express to New York City.

Equal Employment Opportunity Statement: 

Foundation Academies is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available persons in every job. Foundation Academies prohibits unlawful discrimination based on race, color, creed, gender, gender identity, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. All such discrimination is unlawful and prohibited by Foundation Academies. It is also our policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions.