Finance Operations Associate

About Frontier

Frontier is a subsidiary of Fresh Prints. Fresh Prints is a New York-based, fast-growing, fully remote, 150-person company with most of our team based in India and the Philippines. A few years ago, Fresh Prints began helping other fast-growing companies build their teams. We got so good at it that we spun out a new company to focus exclusively on that — and called it Frontier.

At Frontier, we help companies grow full-time, cross-functional teams abroad. We hire the smartest people and place them into the best companies. In three years, we’ve never lost a client. If you’re interested in a Frontier role and you apply and are accepted, we’ll screen you through assessments and interviews and aim to get you an interview for a full-time job within the month. 

Think of us as your personal talent agent — and good luck with the application! 😊

Please note: To ensure we find the best technical fit, our process begins with a practical skills assessment prior to interviews.

About the Client (Hirsch Leatherwood)

Hirsch Leatherwood is a strategic communications firm advising brands and executives on corporate reputation and stakeholder engagement.

They work with both emerging brands and large enterprises across industries, combining strategy with agile execution to drive awareness and measurable business outcomes.

Their team includes creatives, journalists, authors, and operators who have helped shape the reputations of some of the most recognizable brands and leaders globally.

About the Role

Hirsch Leatherwood is looking for an Operational Finance Associate to own and streamline day-to-day finance operations across Accounts Payable, invoicing (Accounts Receivable), commissions, reporting, and operational support.

This role sits at the intersection of finance and operations — ensuring financial accuracy while enabling smooth execution across teams like Production, Partnerships, and Account Management.

Key Responsibilities

1. Vendor Accounts Payable (AP) Ownership

• Maintain and update AP trackers across all vendors on a daily basis
• Reconcile vendor statements and proactively identify discrepancies
• Follow up on missing invoices and ensure proper documentation
• Track payment schedules and flag risks or delays early
• Ensure internal teams submit and tag financial information correctly

2. Invoicing & Accounts Receivable (AR)

• Generate and manage client invoices based on project deliverables
• Track invoice status, collections, and follow-ups
• Coordinate with internal teams to ensure billing accuracy
• Maintain AR trackers and ensure timely collections

3. Commission & Partnership Payment Tracking

• Own tracking of commissions, revenue splits, and referral payouts
• Validate data with Partnerships, Sales, and Account Management teams
• Ensure payouts are accurate, timely, and well-documented
• Maintain audit-ready records for all commission workflows

4. Cross-Functional Operational Reporting

• Provide daily/weekly reporting to Production, Operations, and Account teams
• Track financial impact of ongoing projects and activities
• Build and maintain dashboards, trackers, and reporting systems
• Improve visibility into financial data across teams

5. Finance Operations & Administrative Support

• Assist with bank reconciliations and expense categorization
• Support bookkeeping and financial record maintenance
• Maintain clean, organized, and audit-ready documentation
• Handle ad-hoc finance and operational requests quickly and accurately

What Success Looks Like

• Books are clean, accurate, and always up to date
• AP and AR trackers are consistently accurate and up to date
• Vendor payments and client invoicing are timely and error-free
• Commission payouts are accurate and well-documented
• Internal teams receive reporting without needing follow-ups
• Gaps in financial data are proactively identified and resolved
• Processes become more efficient over time

Must-Have Skills & Experience

• 3–5 years of experience in a finance operations or accounting role
• Strong experience with bookkeeping, AP, and AR/invoicing workflows
• Experience with bank reconciliations and monthly close support
• High attention to detail and strong organizational skills
• Ability to manage multiple workflows simultaneously
• Strong communication and follow-up skills
• Advanced proficiency in spreadsheets (Excel/Google Sheets)

Nice-to-Have

• Experience with commissions, affiliate, or revenue-share models
• Exposure to agency, production, or creative environments
• Experience building dashboards or automated reporting systems
• Process improvement or systems optimization mindset

Personality & Working Style Fit

• Thrives in structured, process-driven environments
• Proactive in identifying and closing information gaps
• Consistently updates trackers without reminders
• Comfortable working cross-functionally with multiple stakeholders
• Moves quickly while maintaining high accuracy
• Strong ownership mindset and accountability