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Business Affairs Coordinator - 12-months Contract

Oakville, Ontario - Canada

Who we are:

Geotab ® is a global leader in IoT and connected transportation and certified “Great Place to Work™.” We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities.
 
Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Geotab’s open platform and Geotab Marketplace ®, offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes.
 
Our team is growing and we’re looking for people who follow their passion, think differently and want to make an impact. Ours is a fast paced, ever changing environment. Geotabbers accept that challenge and are willing to take on new tasks and activities - ones that may not always be described in the initial job description. Join us for a fulfilling career with opportunities to innovate, great benefits, and our fun and inclusive work culture. Reach your full potential with Geotab. To see what it’s like to be a Geotabber, check out our blog and follow us @InsideGeotab on Instagram. Join our talent network to learn more about job opportunities and company news.

Who you are:

We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Business Affairs Coordinator who will support the day-to-day operations of the Business Affairs team by managing contract-related processes, coordinating internal reviews, and maintaining accurate documentation. If you love technology, and are keen to join an industry leader — we would love to hear from you!

What you'll do:

As a Business Affairs Coordinator your key area of responsibility will be providing administrative support, coordinating contracts, contributing to continuous improvement initiatives and helping maintain tools and resources that enable efficient contract management. You will need to work closely with with cross-functional teams including Sales, Legal, Finance, and Compliance to ensure timely execution and tracking of standard agreements, letters, and supporting materials.

To be successful in this role you will be a strong team-player with the ability to engage with all levels of the organization. In addition, the successful candidate will have excellent verbal and written communication skills, and high accuracy and meticulous attention to detail, with an ability to spot and correct errors.

How you'll make an impact:

  • Draft a variety of non-complex letters, notices, and other documents including process documents.

  • Coordinate process of standard agreements and letters from initial request (e.g. engage internal stakeholders) to execution (e.g. manage the DocuSign process), archiving (e.g. Spotdraft, Google Drive) and updating trackers.

  • Perform administrative tasks within the Business Affairs team  such as supporting contract negotiations by tracking non-standard contractual terms, updating trackers, Salesforce, Spotdraft (contract management platform)  and any reports that may be needed.

  • Engage internal stakeholders (Finance, Compliance, Accounts Receivable, Legal, etc., for example), for contract reviews and approvals, following up with them on deliverables.

  • Collaborate with the Legal department for contractual support.

  • Perform other administrative tasks within the Business Affairs team such as coordinating elements of different meetings by scheduling, reviewing meeting notes transcribed by Gemini (internal meetings), drafting meeting minutes (meetings with third parties).

  • Support in the coordination of ongoing best practices and continuous improvement initiatives for the department.

  • Assist the team with the training and onboarding of new hires.

  • Produce reports, as needed, from different systems.

  • Maintain an organized system of physical and digital records.

  • Creating and maintaining contract management-related resources.

What you'll bring to the role:

  • 1-4  years of proven work experience in administration, contract management, or legal assistant.

  • Ability to work with varying seniority levels, including staff, managers and external partners.

  • Ability to work in a fast paced environment.

  • Technical competence using software programs, including, but not limited to, Google Suite for business (Sheets, Docs, Slides), Spotdraft, Litera, Salesforce, and JIRA.

  • Entrepreneurial mindset and comfortable in a flat organization.

  • Experience working within a technical or engineering organization/knowledge of the high-technology industry is an asset.

  • Experience in sales, or sales support, contract drafting and negotiation would be considered an asset.

If you got this far, we hope you're feeling excited about this role! Even if you don't feel you meet every single requirement, we still encourage you to apply.
 
Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees.
 

Why job seekers choose Geotab:

Flex working arrangements
Home office reimbursement program
Baby bonus & parental leave top up program
Online learning and networking opportunities
Electric vehicle purchase incentive program
Competitive medical and dental benefits
Retirement savings program

*The above are offered to full-time permanent employees only

How we work:

At Geotab, we have adopted a flexible hybrid working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud-based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology!
 
We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business. We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together. Geotab encourages applications from all qualified individuals. We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at careers@geotab.com. By submitting a job application to Geotab Inc. or its affiliates and subsidiaries (collectively, “Geotab”), you acknowledge Geotab’s collection, use and disclosure of your personal data in accordance with our Privacy Policy. Click here to learn more about what happens with your personal data.

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Geotab’s Voluntary Self-Identification Survey

Geotab is committed to fair and equitable treatment for all, and fostering a culture that embraces diversity and inclusion throughout the hiring process and beyond. At Geotab, our unique company culture is built upon the value of “always do the right thing” which is embraced by employees around the world. As a global organization, we continuously seek ways in which we can support both our staff and our communities through programs and partnerships focused on empowering diversity and prioritizing inclusion. 

We invite you to complete this optional survey to help us evaluate our diversity and inclusion efforts. Submission of the information on this form is strictly voluntary. Opting not to participate will not impact your job application in any way. Information obtained will not be associated with your name or job application in any identifiable manner. This information will be kept secure and confidential and will be used solely to evaluate our diversity and inclusion efforts. The information collected in this survey is only available to HR staff and Geotab data scientists to view in aggregated data format and not on an individual basis. Your answer will be maintained confidential and not be seen by selecting officials or anyone else involved in making hiring decisions.

Note to USA Applicants: This is a separate survey from the EEO-1 Voluntary Self Identification Form used in the United States for compliance purposes. We feel that the options found in the mandated survey do not encompass the rich diversity of our applicants, and as such strive to provide additional responses that reflect the landscape more accurately.

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