Job Application for Practice Management Project Coordinator at Gibson Dunn

New

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in any U.S. office, the Practice Management Project Coordinator will provide administrative, project, and logistical support to the Practice Management team. This is a global role and a shared resource supporting practice managers across practice groups and offices worldwide, and the work spans the full range of practices the team covers rather than any single group or region.

This role reports to the Director of Practice Management.

Responsibilities include:

Meetings, Events, and Coordination

• Assist with planning and logistics for practice group meetings, events, trainings, and presentations, including event planning and preparation of presentation materials.
• Manage calendars of internal, practice group specific meetings and events.
• Coordinate meetings and materials across multiple time zones, including scheduling with participants in US, European, Middle East, and Asian offices and staging documents in advance of calls that fall outside standard business hours.
• Coordinate catering, room reservations, audiovisual needs, and vendor arrangements for practice group meetings, offsites, retreats, and social events, working with local office services teams as needed.
• Schedule attorney trainings and coordinate with the CLE team to secure accreditation and credit, including tracking registration, attendance, and materials.

Reporting and Data

• Support recurring and ad hoc reporting projects, including analyses of the firm’s financial and operational performance, including associate hours and utilization.
• Compile inputs from practice managers into consolidated deliverables on a set cadence, including practice management updates, practice group leadership reporting, and business review materials.
• Collect, organize, and track practice specific data, including staffing, headcount, and group activity.
• Assist with various tracking projects, including handling internal communications, gathering information, and analysis.
• Maintain the accuracy of practice group rosters, distribution lists, SharePoint sites, and intranet pages.
• Develop, maintain, and organize practice group files, documents, and databases, ensuring easy access to key information.

Programs and Initiatives

• Support the practice management team’s technology and AI enablement work.
• Support the firm’s free market staffing model, including maintaining associate capacity and availability trackers, circulating open matter opportunities, and keeping practice group staffing information current for practice managers.
• Assist practice managers with coordinating strategic initiatives, as needed by each practice group.
• Track progress against strategic initiatives and provide updates to practice managers to ensure alignment with goals.
• Support onboarding and integration for lateral hires and incoming associates, including adding them to practice group systems, rosters, distribution lists, and recurring meetings.

Administrative Support

• Provide administrative support to members of the practice management team, including expense reporting and reimbursement submissions, travel booking and itineraries, and calendar assistance.
• Respond to internal inquiries in a timely manner and serve as a resource for practice management related questions.
• Other duties as assigned.

Qualifications:

• Excellent interpersonal and organizational skills; detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.
• Professional and collaborative, with sound judgment and discretion in handling confidential financial, utilization, and attorney performance information; comfortable taking direction from multiple practice managers.
• Strong written communication skills, with the ability to draft clear internal communications for a professional audience.
• Advanced Excel skills, including pivot tables and large data sets; proficient in Microsoft Office, PowerPoint, and Teams; genuine interest in applying AI tools to daily work.
• Flexibility to support occasional meetings and deadlines outside standard business hours across time zones.

Experience:

• Bachelor’s degree is required.
• Minimum of 2–3 years of experience in a professional services or law firm environment, ideally in administration, coordination, or project management.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

The annual compensation range for this position is $95,000 - $115,000. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

______

For technical difficulties with our online application, please contact us at staffrecruiting@gibsondunn.com. Our recruiting support team will respond as soon as possible.

______

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.

If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.

First Name

Last Name

Preferred First Name

Country

Phone

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

School

Select...

Degree

Select...

Discipline

Select...

List any aliases or other name(s) you have used or currently use or indicate N/A.

Please provide your full home address.

Are you over the age of 18?

Select...

Have you previously applied to or worked for Gibson Dunn (including through an employment agency)?

Select...

If so, when were you employed or when did you apply?

List all close personal and professional connections employed by Gibson Dunn and their relationship to you, or indicate N/A.

Are you authorized to work lawfully in the country in which this position is based for Gibson Dunn?

Select...

Do you now, or will you in the future, require sponsorship for employment visa status to work legally for Gibson Dunn in the country in which this position is based?

Select...

How did you hear about this position?

Select...

If other or referral, please share details.

Please tell us what you liked and disliked about your last role. What interests you most about this opportunity?

Which type of employment are you seeking?

Select...

In which of our offices are you open to working?

Select...

Are you available for overtime?

Select...

When are you available for employment (i.e. what is your notice period, if currently employed)?

We value transparency and aim to ensure alignment early in the process. Can you confirm you have reviewed the compensation range, office location and work hours (if applicable) for the position and are comfortable moving forward?

Select...

What are your salary expectations?

Have you ever been separated from a previous employer under circumstances such as disciplinary action or involuntary resignation?

Select...

If yes, please explain:

Acknowledgment of Legal Notices:

Select...

_{Prior to submitting this application, please review and acknowledge Gibson, Dunn & Crutcher LLP’s compliance notices below.}

_{Terms of Use and Legal Notices, Cookie Notice}

Certification and Consent:

Select...

_{By submitting your application, you confirm you have reviewed the below statements, and acknowledge, certify, and/or consent to the below statements, based on the location of the position to which you're applying.}

_{1. I certify that the facts set forth above are true and complete. I understand that if I am employed, any falsification of this application or other information supplied, including, without limitation, information on my resume if I have submitted one (including omitting information or supplying misleading information), may result in my immediate discharge, regardless of the time elapsed before discovery.}

_{2. I understand that all offers of employment are conditioned on the provision of satisfactory proof of an applicant's identity and legal authority to work in the country in which the position is based, as well as subject to completion of any background/reference check being conducted, as allowable under local law.}

_{3. I agree to have any of the statements checked by Gibson, Dunn & Crutcher LLP unless I have indicated to the contrary. I authorize my references, as well as all other individuals whom the Firm contacts, to provide the Firm any and all information, with the exception of information related to salary history, concerning my previous employment and any other pertinent information that they may have.}

_{4. In consideration of my employment, if I am hired, I agree that my employment and compensation can be terminated at will, with or without cause, and with or without notice, at any time, either at my option or at the option of the Firm.}

_{I understand that no employee or representative of the Firm, other than the Managing Partner, has the authority to enter into any agreement for employment for any specified period of time, or to make any agreement contrary to the above. Such agreement must be in writing and must specifically state that this at will employment agreement is being modified.}

_{I agree that this constitutes an integrated agreement with respect to the at-will nature of any employment of me by the Firm, that it is final and fully binding, and that there are no oral, written, or implied agreements regarding this issue.}

_{TO ALL APPLICANTS (EXCEPT NY APPLICANTS)}
_{1. I understand that, in order to be hired, I may be required to sign an authorization permitting Gibson, Dunn & Crutcher LLP to obtain consumer reports, consumer credit reports, and/or investigative consumer reports.}

_{If so, I will be provided with the authorization form(s). I understand that submitting this employment application does not obligate me to sign such form(s), although I understand that Gibson, Dunn & Crutcher LLP may not further consider me for employment if I choose not to sign such form(s), if requested.}

Privacy Notice:

Select...

_{Gibson, Dunn & Crutcher LLP respects your privacy and is committed to handling your personal data in compliance with applicable law. I acknowledge and agree that any personal information I provide in this application or otherwise during the application process may be collected, used, processed, utilized, maintained, or shared by Gibson, Dunn & Crutcher LLP in accordance with the Privacy Statement appearing at the following Internet address: https://www.gibsondunn.com/privacy-statement/.}

The application deadline for this role is December 16, 2026

Practice Management Project Coordinator

Apply for this job