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Executive Assistant

Palo Alto, CA

About Glean:

Founded in 2019, Glean is an innovative AI-powered knowledge management platform designed to help organizations quickly find, organize, and share information across their teams. By integrating seamlessly with tools like Google Drive, Slack, and Microsoft Teams, Glean ensures employees can access the right knowledge at the right time, boosting productivity and collaboration. The company’s cutting-edge AI technology simplifies knowledge discovery, making it faster and more efficient for teams to leverage their collective intelligence.

Glean was born from Founder & CEO Arvind Jain’s deep understanding of the challenges employees face in finding and understanding information at work. Seeing firsthand how fragmented knowledge and sprawling SaaS tools made it difficult to stay productive, he set out to build a better way - an AI-powered enterprise search platform that helps people quickly and intuitively access the information they need. Since then, Glean has evolved into the leading Work AI platform, combining enterprise-grade search, an AI assistant, and powerful application- and agent-building capabilities to fundamentally redefine how employees work.

About the Role:

Glean is seeking for a proactive, highly organized Executive Assistant to support our CEO and another executive leader—in a dynamic, fast-paced environment.  You will play a critical role in optimizing the CEO’s time and effectiveness. You’ll serve as a trusted partner, managing schedules, travel logistics, and coordinating high-level meetings. This position requires strong attention to detail, strategic thinking, the ability to be highly proactive and independent.. 

You will: 

  • Provide comprehensive administrative support to the CEO and another senior leader, including calendar management, travel coordination, and meeting preparation.
  • Coordinate and prioritize daily tasks, ensuring timely follow-up and alignment with company goals.
  • Plan and support high-level meetings, board sessions, and company events.
  • Handle sensitive and confidential information with integrity and professionalism.
  • Occasionally support other members of the executive team as needed.
  • Make thoughtful, budget-conscious decisions when coordinating travel, events, and vendor relationships.
  • Act as a liaison between the CEO and internal/external stakeholders.
  • Partner with other Executive Assistants across the organization, and the Chief of Staff to the CEO to ensure smooth coordination and proper alignment on scheduling priorities.

About you:

  • 5+ years of experience as an Executive Assistant or in a similar role, preferably in a fast-paced or startup environment and working with technical executives.
  • Based in or near Palo Alto, with the ability to be on-site 4 days per week.
  • Exceptional organizational and time-management skills.
  • Strong verbal and written communication abilities.
  • High level of discretion and professionalism.
  • A practical mindset with a strong sense of fiscal responsibility and resourcefulness.
  • Tech-savvy with proficiency in Google Workspace, Slack, Zoom, and other collaboration tools.
  • Ability to anticipate needs, stay one step ahead, and manage competing priorities with grace.

Location: 

  • This role is hybrid (4 days a week in Palo Alto and occasional travel)

Compensation & Benefits:

The standard base salary range for this position is $145,000 - $165,000 annually. Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for variable compensation, equity, and benefits.

We offer a comprehensive benefits package including competitive compensation, Medical, Vision, and Dental coverage, generous time-off policy, and the opportunity to contribute to your 401k plan to support your long-term goals. When you join, you'll receive a home office improvement stipend, as well as an annual education and wellness stipends to support your growth and wellbeing. We foster a vibrant company culture through regular events, and provide healthy lunches daily to keep you fueled and focused.

We are a diverse bunch of people and we want to continue to attract and retain a diverse range of people into our organization. We're committed to an inclusive and diverse company. We do not discriminate based on gender, ethnicity, sexual orientation, religion, civil or family status, age, disability, or race.

 

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