Procurement Manager (12 months fixed term contract)

At Goodnotes, we believe that every individual holds untapped potential waiting to be unleashed. By reimagining the way we interact with information, we’re merging human creativity with the breakthrough capabilities of AI. Our renewed vision and mission drive us to create the best medium for human and AI collaboration, empowering users to explore new dimensions of productivity, creativity, and learning. Join us on this journey as we transform digital note-taking into an inspiring and innovative experience.

Our Values:

Dream big
—Be visionary, strategic, and open to innovation

Build great things
—Work in service of our users, always improving and pushing higher

Take ownership
—Take responsibility with bold decision-making and bias for action

Win like a sports team
—Be trusting and collaborative while empowering others

Learn and grow fast
—Never stop learning and iterate fast

Share our passion
—Share ideas and practice enthusiasm and joy

Be user obsessed
—Empathetic, inquisitive, practical

About the role:
We are seeking a Procurement Officer to assist with procuring services from suppliers at Goodnotes. This role will involve close collaboration with the legal, finance, security, and IT teams to manage vendor relationships and streamline procurement processes. The successful candidate will oversee Goodnotes' supply chain, which includes office supplies, SaaS tools, AI tools, furniture for our offices, and lease agreements.

This is the role for you, if you’re excited to work on the things listed below:

• Contract Management: Collaborate with legal, compliance, and finance teams to negotiate contracts, establish supplier terms, and minimise reputational risks.
• Supplier Oversight: Manage supplier relationships, onboarding, and ensure ethical sourcing practices.
• RFx Development: Create RFIs, RFPs, and RFQs; evaluate bids and prepare assessment reports.
• Compliance & Reporting: Monitor procurement policy adherence, conduct supplier due diligence with IT/Security teams, and prepare reports for legal review.
• Risk Mitigation: Identify and address financial risks within the supply chain.
• Market Analysis: Research market trends to identify and evaluate potential suppliers.
• Strategic Procurement Support: Advise departments on procurement strategies to optimise operational and financial outcomes.
• Supplier Contract Renewal: Manage contract renewals to ensure continued value from suppliers while minimising risks.
• Project Management: Ensure timely delivery of procurement projects within budget while meeting functional requirements.
• Contract Handover: Facilitate smooth transitions of finalised agreements to contract managers with clear service levels.
• Strategic Positioning: Build strong relationships to elevate procurement’s strategic role within the organisation.

The skills you will need to be successful in the above:

• Bachelor's degree in Procurement, Supply Chain or Business Administration
• 8+ years of procurement experience, preferably in the SaaS and AI industries.
• Strong knowledge of procurement practices, ISO 27001 and SOC 2 compliance and supply chain management.
• CIPS certification
• Excellent communication and analytical skills; proficiency in procurement software.

The interview process:

• An introductory call with someone from our talent acquisition team. They want to hear more about your background, what you are looking for, and why you’d like to join Goodnotes
• A short take-home assignment to assess your skillset
• A role-specific call to discuss your background and skillset for this role more in detail
• A call with your hiring manager. This is the person who will be managing you day to day, working on your growth and development with you as well as support you throughout your career at Goodnotes
• A meet the team call with 2 or 3 GoodPeople you’d be working closely with at Goodnotes

What’s in it for you:

• Budget for things like noise-cancelling headphones, setting up your home office, personal development, professional training, and health & wellness
• Sponsored visits to our Hong Kong or London office every 2 years
• Company-wide annual offsite (we met in Portugal in 2023 and Bali in 2024)
• Flexible working hours and location
• Medical insurance for you and your dependents

Note: Employment is contingent upon successful completion of background checks, including verification of employment, education, and criminal records.