Business Affairs Manager

At GREY,  we create Famously Effective ideas that move people, business, and the world forward – harnessing the power of creativity to solve business problems – for the world’s most influential brands. Our core values – creativity, unity, empathy, and service – power the work we do in each of our 25+ studios across six continents.

BUSINESS AFFAIRS MANAGER 

WHO WE ARE 

Grey is a global production agency, partnering with Creative Agencies and Clients-Direct to elevate creative with tailored production strategies and executions.  Our borderless global team brings more than 300 people together enabling creative quality at scale pricing, creating compelling and effective content that's fit-for-purpose across all channels. 

Grey manages the entire process of motion and static asset creation, from production planning and development to execution and delivery.  Our integrated teams of producers, business affairs, talent and traffic management bring the best solutions to the table, whether partnering with outside vendors, leveraging the talent of our internal content creators or a combination of the two. Let's make.   

POSITION OVERVIEW 

The Business Manager will oversee production coordination, administrative functions, vendor and client/agency communication to ensure the smooth execution of productions from concepting through award and wrap. 

KEY RESPONSIBILITIES 

• Work with cross-functional teams, including creative, production, finance, account management and clients, to ensure timely and on-budget production execution. 

• Support agency producers on bid review, budgeting, estimate creation, job award and contracting. 

• Serve as a point of contact for account management and finance, addressing inquiries and providing updates on production progress and financials. 

• Assist with client onboarding, ensuring smooth communication and collaboration between the agency and clients. 

• Support account management teams in preparing client reports and presentations. 

• Negotiate vendor contracts and maintain relationships. 

• Collaborate with producers to track and manage project budgets through wrap and reconciliation. 

• Work closely with finance to ensure timely vendor and talent payments. 

• Work closely with talent management to ensure proper talent budgeting and union compliance. 

• Liaise with WPP counsel on contracting paperwork, redlines and creative review where necessary. 

• Maintain production files and databases, ensuring accurate and up-to-date information. 

• Identify areas for process improvement and suggest streamlined workflows to enhance operational efficiency. 

• Understand both union and non-union talent budgeting and contracting parameters. 

WHAT YOU WILL NEED: 

• Minimum of 3-5 years of experience in business management, project coordination, or operations roles, preferably within the advertising or production industry. 

• Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks effectively. 

• Excellent communication and interpersonal skills, with the ability to collaborate with cross-functional teams and interact professionally with clients. 

• Familiarity with acting union commercials contracts (e.g.: SAG-AFTRA, ACTRA UDA) 

• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and project management tools. 

• Attention to detail and a strong sense of accountability and ownership. 

• Ability to adapt and thrive in a fast-paced, deadline-driven environment. 

WHO YOU ARE:

• Creative: Putting together two things to create a third thing no one’s ever seen before 

• Productive: Acting on ideas to make things happen and get stuff done 

• Collaborative: Focused on the greater good versus personal gain 

• Adaptable: Ready and able to embrace change 

We believe great work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach including required in-office days. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

GREY is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Please be aware of the possibility of recruiting fraud. GREY does not conduct interviews via instant messaging platforms and will never request personal financial information such as bank account numbers, credit card information, or payment of any kind during the hiring process. All legitimate communication will come from an official @GREY.com email address. If you suspect fraudulent activity, please report it to us immediately. Stay vigilant and protect your personal information.