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Executive Assistant to the CEO

San Francisco, California, United States

Instawork’s vision is to create economic opportunities for local businesses and skilled hourly workers in communities around the world. With an AI-first approach, we’re supercharging the leading online labor marketplace and looking for exceptional talent to help us build the future of hourly work. Backed by world-class investors like Benchmark, Spark Capital, Craft Ventures, Greylock, Y Combinator, and more, we want you to help us continue to scale quickly and make an even greater impact.

Instawork is seeking an exceptional Executive Assistant to provide high-level support to our CEO in a high-growth, fast-paced environment. This is not a typical EA role—our CEO moves quickly, operates globally, and requires a highly capable professional who thrives under pressure, works autonomously, and anticipates needs before they arise.

The ideal candidate has at least 5 years of experience supporting C-suite executives, has worked in a rapidly scaling, high-intensity environment, and possesses the ability to seamlessly manage complex schedules, global coordination, and high-stakes initiatives. This role requires someone who is available and responsive across time zones, with a 24/7 mindset when needed to ensure business continuity.

You’ll work closely with cross-functional teams, Executive Leadership, and external partners, playing a critical role in optimizing the CEO’s time, priorities, and execution. Beyond core administrative support, you will also take ownership of strategic initiatives, internal and external events, and high-priority projects that impact the company at large.

Who you are: 

  • Proven Experience – You have 5+ years of experience supporting C-suite executives in a fast-paced, high-growth environment.
  • Calendar Mastery – You can manage a complex global calendar with precision, anticipating needs before they arise.
  • High-Speed Problem Solver – You thrive in dynamic environments and can make quick, informed decisions on the fly.
  • Ultra-Responsive & Adaptable – You are available and flexible to support across time zones, understanding that this role requires availability beyond a traditional 9-5 schedule.
  • Discretion & Professionalism – You handle sensitive information with absolute confidentiality.
  • Relationship-Builder – You communicate clearly, build trust effortlessly, and act as a seamless extension of the CEO.
  • Event & Project Execution – You can coordinate internal and external high-visibility events with precision and impact.
  • Tech-Savvy & Detail-Oriented – You are fluent in Google Suite, Slack, Zoom, and other productivity tools.

What you’ll do: 

  • Manage a high-volume, constantly shifting global calendar with precision, ensuring seamless coordination across time zones.
  • Anticipate and resolve scheduling conflicts proactively, optimizing the CEO’s time and priorities.
  • Coordinate and facilitate C-level and board meetings, handling all scheduling, logistics, and preparation.
  • Oversee complex international and domestic travel, including visas, itineraries, accommodations, and contingency planning.
  • Adapt travel plans dynamically, ensuring smooth transitions with minimal disruptions.
  • Provide comprehensive trip coordination, maintaining clear and proactive communication with the Executive Leadership Team.
  • Lead and execute high-priority, confidential initiatives on behalf of the CEO, collaborating cross-functionally.
  • Plan and coordinate strategic company and community events, ensuring flawless execution.
  • Act as a liaison between the CEO and internal/external stakeholders, ensuring alignment, clarity, and efficiency.
  • Handle highly sensitive information with discretion, professionalism, and utmost confidentiality.
  • Serve as a trusted advisor and gatekeeper, acting as an extension of the CEO while upholding Instawork’s values.
  • Exercise sound judgment under pressure, making autonomous, high-stakes decisions when necessary.

For CA-based applicants:

  • The base salary for this position is $120,000 - $150,000
  • This position is eligible for equity in the form of stock options
  • This position is eligible for Instawork benefits, including: 
    • Variety of medical, dental, and vision plans with coverage beginning on the date of hire
    • Flexible paid time off
    • At least 8 paid company holidays annually
    • Phone stipend
    • Commuter stipend
    • Supplemental pay on qualified leaves
    • Employee health savings accounts (HSA) contribution
    • Flexible spending plans
    • 401K plan
    • Perkspot - discount program through Lumity

A variety of factors are considered when determining someone’s compensation including a candidate’s professional background, experience, and location. Final offer amounts may vary from the amounts listed above.

Our Values 

  • Empathy, Trust & Candor
    We put ourselves in the shoes of our colleagues and customers and don’t shy away from uncomfortable conversations, instead building trust through honest and direct feedback.

  • Bias for Action
    We practice high-velocity decision-making, clear-eyed that we often operate with incomplete information. Growing quickly means it’s OK to be wrong, so long as we learn from our mistakes and course correct!

  • Always Be Learning
    We’re a curious bunch, and with AI transforming our workplace we encourage everyone to learn from each other, compounding our knowledge and experience to help us change an entire industry.

  • Act Like an Owner
    We work long, hard, and smart, building products that delight our users and drive growth. Your ability to impact Instawork is limited only by your courage and conviction, not your job description.

About Instawork

Founded in 2015, Instawork is the nation’s leading online labor marketplace for food services, hospitality, light industry, and logistics, connecting more than 7M skilled workers with local restaurants, hotels, warehouses, stadiums, and more. Our AI-powered platform serves thousands of businesses across more than 50 major markets in the United States and Canada. We're not just helping fill shifts, we're supporting local economies—and we're just getting started!

Instawork has been featured by CBS News, The Wall Street Journal, The Washington Post, and the Associated Press. Forbes included us on their Next Billion Dollar Startups list; RetailTech Breakthrough named us Workforce Hiring Solution of the Year for 2025; and Inc. 5000 recognized us as one of the country's top 10% fastest-growing companies two years in a row. But what matters most is our impact. We're solving real problems for real people, and we’re doing it at scale.

Join our team to help us build something that matters! We’re looking for superstars who want to help us shape the future of work. With hubs in San Francisco, Bangalore, and Chicago, city offices in New York, Phoenix, and Singapore, we're back to working together in-person five days a week because we believe the best ideas happen when great people collaborate face-to-face. We also value diverse perspectives and encourage applications from candidates of all backgrounds.

Ready to make an impact? Learn more at www.instawork.com/about.

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