Workplace Experience Coordinator

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Why Us?

Insurify is one of the America’s fastest-growing MIT FinTech startups and has been recognized as one of Inc. 5,000’s fastest-growing private companies in America of 2023, 2022 and 2021, Forbes Fintech 50 List for 2023, 22, 21, Forbes Next Billion Dollar Startups of 2022 global and Top 100 InsurTech company. We’re changing the way millions of people compare, buy and manage insurance with artificial intelligence, technology, and superior product design. Our company vision is to be recognized as the preeminent and most trusted digital agent for insurance comparison, purchase, and management.  Our team is critical to achieving our vision and fostering the right culture is essential to our team’s success.

Join us if you like

• $1.3 Trillion market opportunity
• MIT alumni founders
• Female-led startup
• $130M total funding
• Strong leadership team with experience from many successful start-up’s around the world

Are you passionate about creating a workplace that feels inspiring, organized, and energizing? We’re looking for a Workplace Experience Coordinator who thrives at the intersection of operations, hospitality, and culture. This role is key to making our Cambridge office a place where people love to work — clean, functional, and buzzing with positive energy.

You'll be the go-to person for all things office-related: managing daily operations, coordinating events, supporting employee travel, and ensuring everything runs smoothly behind the scenes. If you enjoy problem-solving, making people feel supported, and driving workplace efficiency, we’d love to meet you.

What You’ll Do

Facilities & Office Operations

• Keep our space running like a well-oiled machine — clean, organized, and fully stocked.
• Oversee vendor relationships for cleaning, maintenance, food, furniture, and more.
• Manage supplies, equipment, office access (badges & parking), and mail.
• Ensure our workplace reflects our brand, culture, and commitment to excellence.

Employee Experience & Events

• Be the friendly face and main point of contact for all office-related needs.
• Plan and execute fun, engaging events that bring teams together.
• Help us create a warm, welcoming atmosphere that people look forward to being part of.

Travel & Hospitality

• Coordinate travel for visiting team members and large group events.
• Negotiate with hotels and vendors to secure the best rates and perks.
• Make every visit to Cambridge smooth and memorable.

Health, Safety & Compliance

• Champion safety by developing and implementing emergency plans.
• Ensure our workplace meets health and accessibility standards.
• Conduct regular checks to keep the office safe and up to code.

Sustainability & Innovation

• Lead green initiatives (recycling, energy-saving ideas, etc.).
• Help us adopt new tools and tech that make the office smarter and more efficient.

What You Bring

• Availability to be onsite in Cambridge at least 3 days/week (with flexibility for more as needed).
• 2+ years of experience in office or facilities management, or a similar role.
• Bachelor's degree preferred.
• Excellent organizational, budget, and project management skills.
• A proactive mindset and a love for problem-solving and people-pleasing.
• Experience negotiating with vendors and managing office operations.
• Strong communication skills and comfort using Slack, Gmail, Google Workspace, etc.
• Authorized to work in the U.S. without sponsorship.

This is a great opportunity for someone who’s energized by variety, detail-oriented, and loves being the heartbeat of the office. You’ll have a big impact on our culture and the day-to-day experience of every employee.