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Records Manager

Huntsville, AL

501467 Records Manager

Work Location: Huntsville, AL

Schedule:  Full Time

Relocation:  Negotiable

Job Overview:

This position will perform Records Information Management work within the Program Executive Office, Aviation (PEO AVN), PPR&P.  The work includes the creation, maintenance, and proper dispositioning of PEO AVN records in accordance with applicable laws and regulatory guidance. Records Management responsibilities include the development of plans, policies, and procedures to ensure compliance with the laws, regulations, and policies governing recordkeeping.  

Responsibilities  

  • Build and sustain the Records Management Program for PPR&P
  • Obtain Records Management for Officials Training
  • Application and integration of Records Management with Army 365 SharePoint
  • Train the PPR&P personnel and provide help as needed for maintaining files
  • Build and Maintain the ORL and Standing Operating Procedure, share drives, and A365 pages where records are stored
  • File structure development and file management in SharePoint.
  • Work with the Records Administrator (RA) and Chief Information Officer (CIO) and/or Information Technology (IT) office on electronic recordkeeping requirements, records management applications, as well as the technology challenges of accessing and maintaining records over time.
  • Supports policy and governance on the use of records management tools to ensure best practices and agency compliance with Federal statutes.
  • Develop metrics for the organization's Records Management Program and ensures sound information governance and accountability measures are in place.
  • Coordinate the proper disposition of records consistent with Governmentwide policies and procedures;
  • Formulate records management policy for PPR&P and developing plans for policy implementation;
  • Create, conduct and coordinate records management training for PPR&P staff;
  • Develop and conduct periodic Records Management quality control reviews, compliance audits, risk assessments and surveys to measure the effectiveness of electronic systems and for general program improvement purposes;
  • Organize records and information based on agency lines of business, and developing plans for logical filing structures, information access and training;
  • Analyze Records Management business processes and providing recommendations to improve workflow and create efficiencies by making use of automated tools, systems and technology; and/or
  • Manage essential records including the identification of such records, establishing their protection, and access in support of Continuity of Operations.
  • Perform these duties with minimal supervision.

Qualifications

  • Ability to apply Records Management and principles to a large scale organization
  • Excellent written and oral communication skills
  • Understanding of the application of Official Records Listing (ORL)
  • Ability to manage schedules, tasks, and projects
  • Application and integration of Records Management with Army 365 SharePoint 
  • Experience in SharePoint.

Requirements (minimum): 

  • BA/BS with 5+ years of experience or AA with 7+ years of experience
  • Ability to obtain Secret Clearance  

Desired Skills: 

  • Experience with Information Technology and Applications
  • Experience with Automation of processes and routines  

Special Requirements:

  • Must be a U.S. citizen.

IronMountain Solutions is an Equal Opportunity Employer/SDVOSB  

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