Document Control Coordinator (Owner's Representative) - Data Center Construction

The Document Control Coordinator serves as the Owner’s Representative responsible for supporting project execution through document management, action-item tracking, reporting, presentation development, and technical documentation. This role acts as a key resource to construction and project management teams by driving accountability, maintaining organized project records, facilitating communication, and improving project processes. The ideal candidate is a highly organized, self-sufficient professional who can operate as a multi-functional team member by combining document control, technical writing, presentation support, and project coordination responsibilities to help ensure successful project delivery - Shippingport, PA 
 

Minimum Qualifications: 

• Associate's or Bachelor's degree preferred in Construction Management, Business, Communications, Engineering, or a related field 

• 2–5+ years of experience in document control, project coordination, construction administration, or project support 

• Experience supporting construction, data center, mission-critical, industrial, or capital projects preferred 

• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams 

• Experience preparing reports, presentations, meeting minutes, and project documentation 

• Strong organizational skills with the ability to manage multiple tasks and deadlines 

• Strong written communication and technical writing skills 

• Experience with SharePoint, Procore, Autodesk Construction Cloud, or similar document management platforms preferred 

• Ability to work independently, drive action items to completion, and proactively identify process improvements 

• Strong attention to detail and commitment to document quality and accuracy 

 
Duties and Responsibilities: 

• Manage and maintain project documentation throughout the construction lifecycle, ensuring accuracy, organization, accessibility, and compliance with client document control standards. 

• Drive completion of project tasks, deliverables, and action items assigned by project team members, proactively following up with stakeholders and tracking progress through closure. 

• Coordinate and document project meetings, including preparation of agendas, capture of meeting minutes, maintenance of action logs, and timely distribution of meeting documentation to stakeholders. 

• Maintain action-item trackers and project planning tools, ensuring accountability, visibility, and timely resolution of open items. 

• Support construction operations teams by coordinating weekly and monthly reporting requirements, validating information quality, and driving timely submission of required deliverables. 

• Identify opportunities to improve document management processes, including naming conventions, file structures, document workflows, and ease of access across project teams. 

• Develop and implement process improvements that increase efficiency, consistency, and transparency across project documentation and reporting functions. 

• Prepare, edit, and format project reports, executive summaries, presentations, dashboards, and other project communications for leadership and stakeholder review. 

• Support technical writing efforts by developing project procedures, process documentation, meeting summaries, training materials, and other construction-related documentation. 

• Review document nomenclature and ensure consistency with project and client document control standards. 

• Facilitate internal coordination for document reviews, submittals, RFIs, safety documentation, turnover packages, and project closeout deliverables. 

• Support management of project workflows including submittal processing, RFI tracking, deliverable tracking, and permit status reporting. 

• Work within existing project systems to standardize deliverable tracking, reporting practices, and documentation procedures. 

• Train project personnel on document control procedures, file management requirements, and best practices. 

• Assist in administering project closeout procedures and assembling turnover documentation packages. 

• Track and report documentation progress from project initiation through construction completion and turnover. 

• Support internal and external project closeout tracking activities and maintain accurate records of project documentation status. 

• Assist in tracking campus and site permits and coordinating related documentation requirements. 

• Participate in the client safety program by conducting and reporting on HRA site walks in coordination with site leadership. 

• Demonstrate initiative by identifying gaps, inefficiencies, or process challenges within the project team and proactively developing solutions to improve project execution and team effectiveness. 

 

Benefits Offered:

• Medical insurance  

• Dental Insurance  

• Vision Insurance  

• 401(k) retirement plan with 4% KALCON match when an employee contributes at least 5%  

• 15 days of paid time off  

• 8 paid National Holidays  

• Reimbursement for professional licenses and certifications 

 

Submission Requirements:  

At a minimum, the candidate’s professional resume must include the following:  

• List of all Educational Achievements  

• List of all Professional Licenses or Certificates  

• List of Awards Received  

• Detailed Employment History with each company including:  

• Name & Contact Information of the firm or agency  

• Start Date and End Date (Month & Year)  

• Positions Held 

  

At KALCON we are committed to creating an inclusive, diverse, and equitable workplace where every individual is respected and valued. We are an equal opportunity employer and all applicant and employees will receive consideration for employment as we do not tolerate discrimination of any kind based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetics, protected veteran status or any other protected characteristic as outlined by federal, state, or local laws. We believe that a diverse workforce contributes to the success of our company and the innovation behind the exceptional projects we deliver. We encourage and support applicants from all backgrounds, experiences, and perspectives to join our team and thrive. Our hiring and employment practices are guided by principles of fairness, equality, and opportunity for all.