Office Manager, Workplace Experience (Part Time)

Concord

KAYAK, part of Booking Holdings (NASDAQ: BKNG), is the world’s leading travel search engine. With billions of queries across our platforms, we help people find their perfect flight, stay, rental car and vacation package. We’re also transforming business travel with a new corporate travel solution, KAYAK for Business.

As an employee of KAYAK, you will be part of a travel company that operates a portfolio of global metasearch brands including momondo, Cheapflights and HotelsCombined, among others. From start-up to industry leader, innovation is in our DNA and every employee has an opportunity to make their mark. Our focus is on building the best travel search engine to make it easier for everyone to experience the world.

KAYAK is seeking an organized, hardworking, highly motivated individual to create world-class in-office experiences for employees and drive day-to-day office operations in our Concord office!

Note: this is a part time position, required to be in our Concord, MA office during all working hours (approximately 30 hours per week).

In this role, you will:

  • Create a positive, engaging, and inclusive workplace experience where your colleagues can do their best work
  • Coordinate all office purchasing and inventory
  • Manage weekly onsite catering
  • Maintain office budgets related to supplies, events, and all operational spending
  • Support Office Leads and team up with Social Committee to coordinate various company outings & in-office events
  • Work with HR, IT, and Recruiting to onboard new hires, managing seating allocation, and new hire needs
  • Be responsible for general upkeep and office maintenance needs (showers, chairs, cleaning, and equipment)
  • Manage vendor relationships, including existing contracts and developing new relationships
  • Welcome visitors and interviewees, assisting in coordinating plans, including accommodation and transportation if needed
  • Coordinate shipping and letter distribution
  • Collaborate with Legal for all office operation related contracts
  • Provide light assistance to Executives for office operations and needs
  • Be proactive; talk with employees and find out what keeps them happy and productive
  • Be a part of the global Workplace Experience team and collaborate and participate across the Office Manager network
  • Deliver light support for other offices that do not have an Office Manager
  • Assist with coverage for PTO when needed in our Cambridge office

Please apply if you have/are:

  • Office management experience with an understanding of daily operations in a fast-paced environment
  • Passion for people - desire to create a world-class experience
  • Collaborative Teammate
  • Forward thinker, anticipating the needs of others
  • Strong interpersonal skills; fun, professional, friendly demeanor; desire to assist others and face challenges head on
  • Proactive - quick on your feet and an excellent multi-tasker
  • Strong time management and organizational skills 
  • Tackle problems independently where appropriate and set priorities 
  • Excellent verbal and written communication 
  • Available to work in the office 4 days a week
  • Familiarity with Google applications (Drive, Docs) and Slack
  • Strong organization skills

Benefits and Perks

  • Focus on mental health and well-being:
    • Company-paid therapy sessions through SpringHealth
    • Company-paid subscription to HeadSpace
    • Company-wide week off a year - the whole team fully recharges (and returns without a pile-up of work!)
    • No meeting Fridays
  • Paid parental leave
  • Generous paid vacation + time off for your birthday
  • Paid volunteer time
  • Focus on your career growth:
    • Development Dollars
    • Leadership development
    • Access to thousands of on-demand e-learnings
  • Travel Discounts
  • Employee Resource Groups
  • Competitive retirement and health plans
  • Free lunch 2 days per week
  • Fun quarterly events such as boat trips, arcades, ski trips, Thursday happy hours, and more

Diversity, Equity, and Inclusion

At KAYAK, we aspire to be a workplace that fosters inclusion and reflects the diverse communities we serve. Hiring people with different backgrounds and perspectives is critical to innovation and to how we deliver great experiences for our users, partners, and teams. We strive to be an open and welcoming environment so that no matter who you are, you can be yourself.

We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform job responsibilities, and to receive other benefits and privileges of employment. Please contact us to request an accommodation(s).

 

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