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Administrative Assistant

Chicago

Landor is looking for an Administrative Assistant to join our Chicago studio. Could this be you? 

We are Landor.​

World-leading brand specialists.​

Consulting. Design. Experience.​
​
Connecting business strategy to brand.​

Bringing every facet of brand to life.​

Creating brand-led experiences for talent & customers.​

​United in our drive to make a positive difference.​

Proudly part of WPP.​

We build brands, designed to transform.​

Our Landor Group also includes leaders in sonic branding amp, workspace & architectural design experts BDG and award-winning motion specialists ManvsMachine.​

What you’ll do

Landor Fundamentals

  • Participate in multiple internal initiatives to help build our culture in support of our brand and studio
  • Happy and confident manner that demonstrates your energy, optimism, and drive for result

Executive Administration

  • Managing the smooth and efficient running of a busy calendar across several different time zones, ensuring that he/she is on time and armed with the correct information in advance any meeting or call
  • Managing calendars and responding where appropriate and creating a daily reminder on actionable items
  • Planning international travel and managing expenses
  • Drafting timecards for review/approval
  • Drafting communication and correspondence as and when required
  • Desk research as directed to support client assignments and speaking engagements

General Office Support

  • Move coordinator and change agent for the process including leading up to, during and post move
  • Set-up and cleanup of support food and beverage services for internal and client meetings
  • Preparation of meeting rooms to the required specs
  • Management of all catering requests generally, specialized orders for invoiced meeting events, distribute client/staff-catering internally
  • Responsible for the appearance of office, maintaining tidiness of the reception area/kitchen area and all meeting rooms.
  • Coordinate repairs, repainting and scheduled cleaning with specific attention to high profile areas such as, conference rooms, studio and kitchen
  • Responsible for the stock control and purchasing of office supplies
  • Assist with the set-up of specialist equipment for client/internal meetings in meeting rooms
  • Coordinate office services as it relates to office moves
  • Undertakes additional ad hoc administration duties as required by the Executive Directors and Human Resources

What you’ll need 

  • Ability to be resilient and tenacious
  • Ability to work fast and accurately under pressure and maintain a professional disposition at all times
  • Mature and effective communication skills both written and verbal and organizational skills
  • An enquiring mind; ability to solve problems and come to conclusions
  • A proactive approach and attention to detail
  • Basic understanding of Microsoft Office software packages
  • Great hospitality skills and a flair for entertaining
  • Ability to work independently
  • Happy and confident manner
  • Comfortable with undertaking office management tasks

 

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

Landor, a WPP company, is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

 

#LI-DNI #LI-DNP

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