Production Finance Coordinator

Production Finance Coordinator

Location: London

Type of contract: Permanent

Hybrid: Mon+ Fri WFH, Tues, Weds + Thurs office based

Who We Are

TBWA\Media Arts Lab (or MAL as you’ll hear us called) is the bespoke global advertising agency dedicated solely to Apple. Our mission is to create smart, simple and iconic work that transforms business and makes culture for the world’s best brand. 

We’re headquartered in Los Angeles, California, with 7 further international hubs and over 800 people making great work for Apple in 26 markets around the globe.

The Role

The Production Finance Coordinator will support production during production shoots and busy seasons by assisting in production document preparation. The Production Finance Coordinator will support our Production and Finance departments through the creation and maintenance of production documents and financial reporting. This role is key to assisting production teams day-to-day, whilst ensuring financial integrity for the agency. The role will report to the Client Finance Director located in the Los Angeles office.

We’re looking for someone who is excited about working with a global, culturally diverse and highly driven team for one of the best brands in the world. If you are inquisitive, collaborative and a great communicator – we’d love to hear from you. 

The Work

• Assist production teams with the creation of ballparks and estimates
• Prepare and track production purchase orders
• Review and manage submission of third-party vendor costs
• Provide finance system support related to estimates and purchase order creation
• Track and report on production budgets
• Support vendor setup and provide payment details
• Assist with job finance close process
• Produce ad hoc reports as requested by management
• Ensure financial compliance across production teams
• Support client reporting and audits
• Provide guidance on company policies, financial regulations, and industry standards

Who Will Thrive in This Role?

• Strong organisational skills with the ability to manage multiple priorities effectively
• Excellent analytical, problem-solving, and decision-making skills
• Proficiency in advanced Excel skills and financial systems
• Some previous experience - knowledge of GAAP, financial regulations and compliance requirements is a plus
• Proactive, self-motivated with a willingness to learn and develop in a fast-paced environment
• Strong interpersonal and communication skills, both verbal and written
• High level of integrity, professionalism, and ethical standards
• Experience or interest in production finance, accounting, or administration within advertising or media is desirable

What’s in it for you?

Given we push to create smart, simple, iconic, globally impactful work that makes culture, we understand this requires the hard work and dedication of an extremely talented and innovative collection of people. 

Therefore, we have designed our benefits package to first and foremost take care of our teams, to say, “thank you”, but beyond that, it is there to ensure that you are rewarded for the incredible work you deliver and receive the recognition that goes along with that.  

From continued learning and development, life insurance for protection and peace of mind, family care leave (for those important times), well-being and mental health support – to volunteer days. And a great work environment with an international and talented team – basically, we’ve got you covered!