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Experiential Assistant - Consumer

New York, NY

NVE Experience Agency is a brand experience and production agency dedicated to building ideas rooted in culture and guided by the principle that ‘The Right Moment Will Transform Someone Forever.’ NVE’s team of creatives, strategists, and producers develop insight-driven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty.

Summary of Position:

The Experiential Assistant at NVE Experience Agency plays a vital role in supporting both the accounts and production team members, ensuring the smooth execution of events and effective management of client accounts. This hybrid role combines administrative tasks with hands-on event coordination and client interaction. Key responsibilities include managing project-specific administrative duties (internal and client meeting note taking, meeting scheduling, etc.), handling finance admin duties such as vendor invoicing, research, and general support to both accounts and production department teams.  The Experiential Assistant must possess strong organizational, communication, and multitasking skills, as well as a proactive and detail-oriented approach to work.  This position offers a dynamic and fast-paced environment where teamwork, adaptability, and creativity are essential for success.

Job Responsibilities:

Administrative

  • Coordinate and organize internal and external meetings, including kick offs,  status calls, working sessions, and brainstorms.
  • Manage documentation of meeting notes from internal and external meetings including action items for stakeholders to act upon.
  • Organize and maintain project files and records, shared folders, and drives, ensuring accuracy and accessibility for team members.
  • Handle finance administrative tasks related to event projects such as assisting with onboarding new vendors, processing vendor invoicing, and creating POs. 

Account Management

  • Manage deck updates including editing copy, proofreading documents, and ensuring quality.
  • Assist with managing client inquiries, requests, and changes throughout the planning and execution process.
  • Begin to build and nurture client relationships, demonstrating reliability, responsiveness, and commitment to delivering exceptional service.  

Event Support - On Site

  • Provide onsite support during events, including during install and set up, event live and load out.

Qualifications:

  • 0-1 year of experience
  • Proficiency in Google Suite (Docs, Sheets, and Slides)
  • Strong organizational skills and attention to detail
  • Excellent written and verbal communication skills.
  • A proactive attitude what the ability to work collaboratively in a team setting

Requirements: 

  • Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working offsite 
  • Must be able to work outdoors in various weather conditions
  • Have a valid Driver’s License
  • Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items
  • Available to work weekends and evenings as needed for events

Location: We are a hybrid company with hub locations in Los Angeles and New York. The ideal candidate is located in NY.

Diversity, Equity, Inclusion and Belonging: 

At NVE, we are led by curiosity and fueled by humanity. Authentic connection is at the heart of our work and we embrace the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve.

Perks & Benefits: 

  • Health & Wellness Benefits 
  • 401k Match 
  • Communication Stipend 
  • Paid Company holidays & PTO Package 
  • Company get togethers & annual retreats 
  • Paid Parental Leave 
  • Flexible WFH policy 

Salary Estimation: [$19.50 - $21.00 per hour]

This is an non-exempt role. NVE intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. There are many factors to the presented salary range, including but not limited to - location, departmental budgets, certifications, and overall job-related qualifications.

NVE reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. NVE may require an employee to perform duties outside his/her normal description. 

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