Office Manager

NVE is a brand experience and production agency dedicated to building ideas rooted in culture and guided by the principle that ‘The Right Moment Will Transform Someone Forever.’ NVE’s team of creatives, strategists and producers develop insight-driven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty.

Summary of Position:

A dual function role supporting smooth office operations and providing high-level administrative support to executive leadership. This role will directly support and report to the Operations Director. Responsibilities include but are not limited to ensuring daily office needs are met and acts as a critical partner in managing executive schedules, communications, and priorities.

Role Priorities:

• Provide high-level administrative support to the CEO and Executive Leadership, including managing schedules, communication, and coordination of cross-functional initiatives.
• Serve as a central point of contact for internal operations and external business communications.
• Ensure the office environment is well-organized, welcoming, and supports day-to-day company operations.

Job Responsibilities:

Executive Assistant to CEO & Executive Leadership 

• Manage the CEO’s daily schedule, email inbox, and task matrix with accuracy and discretion.
• Coordinate meetings, travel arrangements, and calendar management for the CEO and ELT.
• Handle incoming scheduling requests, correspondence, and expense reports for executives.
• Facilitate cross-organizational and cross-functional projects on behalf of the ELT.
• Support communication and coordination with external business partners such as legal, accounting, and finance consultants.
• Build and maintain effective meeting cadences for ELT and other key leadership meetings.

Office Management

• Maintain a clean, organized, and well-stocked office environment that is welcoming for staff and visitors.
• Manage daily office operations, including handling incoming mail, packages, and phone line.
• Assist with onboarding logistics, desk setup, and visitor coordination.
• Support planning and logistics for internal meetings and company events, including catering, materials, and space setup.
• Process purchase orders and operations-related expenses to support day-to-day business needs.

Additional Job Responsibilities:

• Support ad hoc projects for the CEO, COO, and broader Operations team.
• Identify and implement process improvements to streamline administrative and office workflows.
• Serve as a cultural ambassador by modeling professionalism, discretion, and responsiveness in all interactions.

Qualifications: 

• 5+ years of experience in executive support and/or office management, ideally in a dynamic, high-growth environment.
• Exceptional organizational and prioritization skills, with a proven ability to manage multiple tasks and competing demands.
• High degree of discretion in handling confidential and sensitive information.
• Excellent written and verbal communication skills; professional and approachable demeanor.
• Demonstrated expertise in managing complex calendars and travel arrangements.
• Proficient in Google Workspace, Microsoft Office, Slack, Zoom, and related office technologies.
• Proven ability to anticipate needs and solve problems independently.
• Strong relationship-building skills with internal and external stakeholders.
• Experience coordinating meetings and events, including logistics and vendor management.
• Adaptability and resilience in a fast-paced, ever-changing environment.

Requirements: 

• Regularly required to climb office stairs, stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items.
• Must be able to remain in a stationary position 50% or more of the time while working. 
• Have a valid Driver’s License.
• Available to work weekends and evenings as needed for special events or projects.
• Available to work in our office located  in West Hollywood.

Location: 

The ideal candidate is located in Los Angeles and will be required in-office.

Diversity, Equity, Inclusion and Belonging:

At NVE, we are led by curiosity and fueled by humanity. Authentic connection is at the heart of our work and we embrace the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve.

Perks & Benefits: 

• Health & Wellness Benefits 
• 401k Match 
• Communication Stipend 
• Paid Company holidays & PTO Package 
• Company get togethers & retreats 
• Paid Parental Leave 
• Flexible WFH policy 

Salary Estimation: [$70,000 - 85,000] 

This is an Exempt full-time role. NVE intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. There are many factors to the presented salary range, including but not limited to - location, departmental budgets, certifications, and overall job-related qualifications. 

NVE reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. NVE may require an employee to perform duties outside his/her normal description.