Office Assistant

Obsidian Security was founded in 2017 to solve the unaddressed blindspot of SaaS Security. SaaS applications provide the tools employees need to succeed and hold the business’ most critical information. If those tools become unavailable or that data is jeopardized, there is a detrimental impact on the organization. 

Obsidian proudly offers the industry's most comprehensive and powerful SaaS defense solution. We are committed to solving the challenge of SaaS Security for our customers as efficiently and effectively as possible.

We’re a passionate team optimizing for impact by solving some of the biggest challenges in cybersecurity today. We listen closely to our customers, iterate quickly, and (over) deliver to delight them. Working at Obsidian means contributing to an industry-leading cybersecurity product in an environment where customer satisfaction, privacy, and data ethics are paramount.

We’re looking for a proactive, detail-oriented Office Assistant to help keep our fast-paced startup running smoothly. In this role, you’ll be the heartbeat of the office—making sure the space is welcoming, organized, and fully stocked, while supporting team lunches, events, vendor coordination, and new hire setup. You’ll work closely with HR, IT, and Operations to create a great day-to-day experience for our team and guests alike. If you thrive on being helpful, love creating great vibes, and are always two steps ahead of what’s needed, we’d love to meet you.

We’re looking for a proactive, detail-oriented part-time Office Assistant to help keep our fast-moving startup running like clockwork. You’ll be the go-to person for all things office-related—from keeping the space stocked and welcoming, to supporting team lunches, events, and new hire setup. You’ll collaborate closely with HR, IT, and Operations to create a smooth, supportive environment for both employees and guests. If you’re someone who thrives on being helpful, loves building a positive workplace vibe, and is always thinking one step ahead, we’d love to meet you.

Key Responsibilities:

•  Keep the office stocked, clean, and running smoothly—supplies, snacks, and common areas included.
• Manage office lunch orders with vendors and catering, especially when teams are onsite.
•  Handle logistics for customer visits and internal meetings, including room setup and food/beverage coordination.
• Prep desks and gear, coordinate with IT, and help new team members get settled.
• Assist with company events like birthdays, happy hours, offsites, and HR initiatives.
• Be the point of contact for office-related questions, requests, and quick problem-solving.
•  Welcome visitors and ensure they have a great first impression.
•  Jump in on cross-functional projects and support HR, Ops, or IT when needed.

Minimum Qualifications:

• 1–2 years of experience in an office, workplace operations, or customer service role (startup experience a plus)
• Strong organizational and multitasking skills — able to juggle multiple responsibilities without dropping the ball
• Excellent communication skills, both written and verbal
• Friendly, approachable, and team-oriented with a "no task too small" attitude
• Proactive and solution-driven — you see something that needs fixing, you take initiative
• Comfortable working in a fast-paced, ever-changing environment
• Tech-savvy and familiar with tools like Google Workspace, Slack, and Zoom 
• Strong attention to detail and pride in keeping the workspace looking and functioning its best
• Willingness to occasionally support early morning or after-hours needs for events or special meetings