Executive Assistant

About Overland AI:

Founded in 2022 and headquartered in Seattle, Washington, Overland AI is powering ground operations for modern defense. The company leverages over a decade of advanced research in robotics and machine learning, as well as a field-test forward ethos, to deliver combined capabilities for unit commanders. Hazardous missions in austere and electronically denied environments demand that these capabilities are reliable and resilient. Overland AI’s autonomy kit and OverDrive autonomy stack enable uncrewed ground vehicles to navigate off-road with no GPS, all without direct operator control, to significantly reduce the risk to human life on the battlefield. Precisely coordinated capabilities are vital for intelligence, surveillance, and reconnaissance missions to succeed. Overland AI is developing these capabilities and putting them into the hands of unit commanders today.

Earlier this year, the U.S. Army and the Defense Innovation Unit (DIU) jointly awarded the company an $18.6 million contract to develop autonomy software for the Army's Robotic Combat Vehicle (RCV) program. Overland AI currently supports a range of programs in the U.S. Army, Marine Corps, and Special Operations Command.

Role Summary:

We’re looking for an Executive Assistant to perform a variety of administrative tasks and support the CEO and executive team. In this role, you will contribute to the efficiency and culture of Overland AI by providing personalized and timely support to the executive team. This is a role with high visibility, working hand-in-hand with our CEO and executive team on a generational opportunity to build a critical capability, and the business to deliver it, during an urgent time. 

Key Responsibilities:

• Manage calendars of executive team; Have a detailed understanding of the priorities of the executive team and workload to predict, prioritize and make recommendations/offer scheduling tradeoffs
• Provide project management support on special initiatives and strategic projects as assigned by the CEO or other members of the executive team
• Collaborate with operations team to accomplish company-wide priorities
• Manage office front desk; assist guests and administer sign-in and sign-out process; receive packages and check mail
• Arrange all aspects of the executives’ travel, including flight bookings, accommodation, transportation, and itineraries
• Take notes during meetings, as needed; communicate follow-ups
• Handle all expenses for the executives’ in a proactive, fiscally alert manner

Desired Experience & Qualifications:

• At least 2 years of shown success supporting a C-level executive in a fast paced, high-growth, and constantly evolving environment
• Ability to handle sensitive and confidential information
• Ability to handle high-priority time-sensitive tasks during and outside of business hours
• Demonstrated track record of executing projects from start to finish
• Outstanding time management and leadership skills with demonstrated ability to handle multiple priorities
• Excellent verbal and written communication skills
• Highly proficient with all Microsoft Office applications

Location:

This position is located in Seattle, WA

Benefits:

Overland AI believes in creating a work environment that you can look forward to embracing every day

• The salary range for this position is $70k to $90k annually
• Equity compensation
• Best-in-class healthcare, dental, and vision plans
• Unlimited PTO
• 401k with company match
• Parental leave