Administrative Coordinator

About Overland AI:

Founded in 2022 and headquartered in Seattle, Washington, Overland AI is transforming land operations for modern defense. The company leverages over a decade of advanced research in robotics and machine learning, as well as a field-test forward ethos, to deliver combined capabilities for unit commanders. Our OverDrive autonomy stack enables ground vehicles to navigate and operate off-road in any terrain without GPS or direct operator control. Our intuitive OverWatch C2 interface provides commanders with precise coordination capabilities essential for mission success.  

Overland AI has secured $42M in funding, including a Series A led by 8VC, and built trusted partnerships with DARPA, the U.S. Army, Marine Corps, and Special Operations Command. Backed by eight-figure contracts across the Department of Defense, we are strengthening national security by iterating closely with end users engaged in tactical operations. 

Role Summary:

We’re looking for an Administrative Coordinator to perform a variety of administrative tasks and support the executive team. In this role, you will contribute to the efficiency and culture of Overland AI by providing personalized and timely support to company leadership, and play a role in the day-to-day operations of our Seattle office. This is a role with high visibility, working hand-in-hand with our executive team on a generational opportunity to build a critical capability, and the business to deliver it, during an urgent time.  

Key Responsibilities:

• Manage calendars of executive team; Have a detailed understanding of the priorities of the executive team and workload to predict, prioritize and make recommendations/offer scheduling tradeoffs 
• Support company-wide scheduling, including all hands meetings and interview coordination 
• Collaborate with operations team to accomplish company-wide priorities 
• Manage office front desk; assist guests and administer sign-in and sign-out process; receive packages, check mail, and help with general upkeep of our facility 
• Arrange all aspects of the executives’ travel, including flight bookings, accommodation, transportation, and itineraries 
• Take notes during meetings, as needed; communicate follow-ups 
• Handle all expenses for the executives in a proactive, fiscally alert manner 

Desired Experience & Qualifications:

• At least 2 years of shown success supporting a C-level executive in a fast paced, high-growth, and constantly evolving environment
• Ability to handle sensitive and confidential information 
• Ability to handle high-priority time-sensitive tasks during and outside of business hours 
• Demonstrated track record of executing projects from start to finish 
• Outstanding time management and leadership skills with demonstrated ability to handle multiple priorities 
• Excellent verbal and written communication skills 
• Highly proficient with all Microsoft Office applications 

Location:

This position is located in Seattle, WA

Benefits:

Overland AI believes in creating a work environment that you look forward to embracing every day.  

• The salary range for this position is $70k to $90k annually
• Equity compensation
• Best-in-class healthcare, dental, and vision plans
• Unlimited PTO
• 401k with company match
• Parental leave