Human Resources Executive (With Payroll Experience)

Who We Are

Build. Scale. Sustain.

PALO IT is a global AI-First technology consultancy with a trademarked, AI-first engineering approach for accelerating the delivery of digital products, and revolutionizing platform modernization.

• We are small enough to care locally, big enough to deliver globally: 5 continents, 10 countries, +500 experts from +50 nationalities across the Americas, Europe and APAC
• We are robust and resilient: 100% independent and 0 debt
• We are entrepreneurs and passionate experts: We invest in what we believe genuinely and work as a collective intelligence
• We are positive, courageous, caring, doers and committed to excellence

About Gen-e2TM

While the market is still largely AI-augmenting delivery, we have reinvented the SDLC to be AI First. Leveraging our 16 years expertise in digital transformation, our approach is a game-changer in productivity and quality, with a strong collaboration between IA generative and our best Talents:

• We now generate 95% of the entire product — code, documentation, infrastructure as code, and even design powered by GitHub Copilot.
• The quality consistently exceeds the output of our best traditional engineering teams.
• A product repository houses all product artefacts, giving AI full project context for higher-quality generation.
• A library of rules and prompts defines coding standards, design principles, and security guidelines, ensuring enterprise-grade quality and scalability.
• With Gen-e2TM, we deliver end-to-end products 2–3× faster than traditional approaches, while raising the bar for engineering excellence.

Our clients are amongst the world's most successful companies. We innovate with both established Fortune 1000s, SMEs and start-ups who aim to make an impact, become global leaders and address the world's most complex challenges.

Key responsibilities

Payroll management

• Manage the full payroll cycle including validation, processing, and disbursement for all Singapore employees
• Process monthly CPF contributions and ensure compliance with CPF Board regulations
• Calculate and process salary adjustments, bonuses, commissions, and other variable compensation
• Administer employee benefits including claims processing and reconciliation
• Maintain accurate payroll records and ensure data integrity across all systems
• Prepare and analyze payroll reports for management review
• Resolve payroll discrepancies and address employee inquiries professionally

Immigration & visa processing

• Manage all work pass applications (Employment Pass, S Pass, Work Permit) with the Ministry of Manpower
• Prepare and submit documentation for pass renewals, cancellations, and amendments
• Stay current with MOM policies and ensure organizational compliance
• Liaise with government authorities regarding immigration matters
• Provide advisory support to hiring managers on visa eligibility requirements
• Track visa expiration dates and initiate renewal processes in a timely manner

Tax compliance

• Coordinate annual IR8A preparation and submission to IRAS
• Ensure compliance with Singapore tax regulations including withholding tax requirements
• Prepare and submit relevant tax forms and statutory returns
• Assist with tax audits and inquiries from regulatory authorities
• Provide tax-related guidance to employees and management

General HR support

• Ensure all onboarding and offboarding documents are properly collated and maintained in personnel files
• Manage and maintain employee documents and data in Microsoft SharePoint and Leapsome
• Assist in preparing, coordinating, and facilitating HR-related discussions (e.g. probation reviews, annual reviews, promotion committees, and exit interviews)
• Develop and maintain SOPs for payroll processes
• Collaborate with regional and global finance teams on cross-border matters
• Contribute to process improvement initiatives within the HR function

 

Qualifications

Required

• Bachelor's degree in Accounting, Finance, Human Resources, or related field
• Minimum 3 years of experience in payroll management in Singapore
• In-depth knowledge of Singapore employment laws, CPF regulations, and tax requirements
• Experience with work pass applications and MOM procedures
• Proficiency with Xero accounting software
• Strong attention to detail and high level of accuracy
• Excellent problem-solving and analytical skills
• Ability to maintain confidentiality of sensitive employee information

Preferred

• ACTA certification or relevant payroll certifications
• Experience in a multinational environment
• Knowledge of regional payroll practices across APAC
• Advanced knowledge of Xero and SimplePay
• Experience with process automation and system implementation

Skills & attributes

• Excellent communication skills, both written and verbal
• Strong time management and organizational abilities
• Ability to work independently while supporting cross-functional teams
• People service orientation with strong interpersonal skills
• Adaptable to changing priorities in a fast-paced environment
• Proactive approach to problem-solving and process improvement

 

We will be prioritizing applicants who have a current right to work in Singapore, and do not require sponsorship of a visa.

MORE ABOUT PALO IT:

We’re eager to adapt to change, learn from our experiences and move to meet our planet’s urgent needs. We are continuously taking action to:

• Become a climate net-zero company
• Attain 50% of revenue from projects with a positive impact
• Train 100% of our workforce on impact
• Achieve B Corp certification among all our offices across the globe
• Continuously measure & improve employee happiness

 

Our clients are amongst the world's most successful companies. We innovate with both established Fortune 1000s, SMEs and start-ups who aim to make an impact, become global leaders and address the world's most complex challenges.

 

What We Offer

• Stimulating working environments
• Unique career path
• International mobility
• Internal R&D projects
• Knowledge sharing
• Personalized training

 

For more on our team culture and benefits, check out our careers page.

 

PALO IT Singapore is an equal opportunity employer. Employment decisions will be based on merit, qualifications and abilities. Palo IT SG does not discriminate in employment opportunities or practices on the basis of race, colour, religion, sex, sexuality, national origin, age, disability, marital status or any other characteristics protected by law.

Protecting your privacy and the security of your data are longstanding top priorities for Palo-IT.

Your personal data will be processed for the purposes of managing Palo-IT’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results, and as is otherwise needed in the recruitment and hiring processes.

Please consult our Privacy Notice (https://www.palo-it.com/en/privacy-policy) to know more about how we collect, use, and transfer the personal data of our candidates. Here you can find how you can request for access, correction and/or withdrawal of your Personal Data.