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Shop Administrative Assistant

Louisville, KY

Preload is hiring a Shop Administrative Assistant to provide support to the Louisville Shop. Pay is in the $45K-$50K range with competitive benefits.

  • Maintains field equipment location, status, and repair schedule list.
  • Schedule field service for equipment and schedule any shop services with vendors.
  • Approve invoices, including logistic and material invoices.
  • Compose cost reports for shipping material.
  • Track attendance for Kentucky Shop employees.
  • Scan/Retain all facility records as needed.
  • Compile documents / labels for shipped items.
  • Maintain accurate equipment reports for accounting.
  • Distribute drawings and POs to M&G accurately.
  • Manage credit card charges for FO and Shop employees.
  • Assist shop workers in finding and ordering parts/equipment.
  • Compose job start-up schedule accurately from FO and distribute.
  • Receive and distribute field requests/orders to appropriate departments.
  • Manage and schedule inbound/outbound trucking of all Preload shipments.
  • Other duties as assigned.

Experience:

  • Associate’s degree; or two years of related experience and/or training
  • Must be proficient in excel
  • Ability to read and comprehend simple instructions, short correspondence, and memos.
  • Ability to write simple correspondence.
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

 

Preload is an Affirmative Action, Equal Opportunity Employer – Minorities/Female/Disabled/Veterans committed to the principle of Diversity and is particularly interested in receiving applications from a broad spectrum of professionals for each open opportunity. Preload encourages minorities, females, protected veterans, individuals with disabilities, and other members of protected classes to apply for positions.

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