Back to jobs
New

Executive Administrative Assistant

New York

Headquartered in New York with a nationally-scaled platform, RXR is a 450+ person, vertically integrated investment manager with expertise in a wide array of value creation activities, including acquisitions, asset and portfolio management, property operations, development, construction, leasing, and technological innovation. RXR is an active investor in real estate credit, rental housing, commercial property, and property technology through value-added and opportunistic investment strategies.

Job Summary:

The Executive Administrative Assistant will support several Senior Executive Vice Presidents (SEVPs) and their teams in a fast-paced environment. This exciting role requires flexibility, strong business and technology acumen and professionalism as well as keen attention to detail and the desire to learn.  The successful candidate will have solid organizational skills, experience learning and using software tools, and the ability to meet tight deadlines while working in a fast paced and dynamic environment. The ability to work independently and collaboratively with a strong sense of ownership and customer service is desired.

 

Responsibilities:

Include but are not limited to:

  • Support 3-5 Executive Vice Presidents and team in frequent coordination with C-Level leaders and their respective Administrative Assistants, both internally and with external client partners
  • Maintain a sensitive and complex executive calendar, demonstrating tact and flexibility regardless of competing priorities
  • Schedule meetings, reserve conference rooms, register visiting guests, order lunches, prepare meeting agendas and coordinate off-site events
  • Gain expertise in and leverage various administrative software tools including but not limited to: Calendly (scheduling software), Juniper Square (Client Relationship Management “CRM” software), DocuSign (document execution software), Zoom and Teams (video conferencing), and Microsoft Outlook (email and calendar management)
  • Assist in maintaining and updating presentations using Microsoft PowerPoint
  • Ensure EVP and team are prepared for all meetings and events and assist with preparation of materials including printing, binding and shipping of materials
  • Develop an understanding of team functions, fielding requests and inquiries from team members, making a point to be available and approachable to everyone
  • Act as gatekeeper by balancing customer service with business needs
  • Schedule domestic/international travel to include booking flights, hotels, coordinating meetings, car service, managing visas and entry requirements, Covid testing, and other travel requirements
  • Work closely with the leadership team and other Executive Assistants across the organization to provide support to the organization.
  • Prioritize and address sensitive, confidential information in a timely manner

Top Competencies

  • Communicates Effectively: Developing and delivering multi-mode communications (written, speaking, listening, non-verbal) that convey a clear understanding of needs of different internal and external stakeholders.
  • Emotional Intelligence: Ability to control one's emotions so not to affect others negatively. This includes being open to feedback and stress management.
  • Work Under Pressure/Resilience: Ability to face and adapt to challenges to overcome them; work in fast paced results-driven environment, with tight deadlines.
  • Administration: Proactive and flexible, prioritizes work effectively. Able to manage multiple tasks and projects with accuracy.

 

Education and Experience

  • Bachelor's degree or some college preferred
  • 5-10 years in an Executive Assistant and/or Financial Analyst position; experience in the Real Estate industry a plus
  • Experience working with senior executives and clients required
  • Advanced Microsoft Word, PowerPoint, and Outlook; experience learning and deploying new software applications to enhance efficiency. Intermediate Excel 
  • Ability to handle sensitive, confidential information
  • Superior attention to detail
  • Highly collaborative and proactive with the ability to anticipate needs before they arise

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary/rate, several factors may be considered as applicable (e.g. location, years of service, specialty, education, relevant experience).

Bonus eligible. 

Pay Range

$90,000 - $95,000 USD

RXR is an Equal Opportunity Employer committed to recruiting, hiring and promoting qualified people of all backgrounds regardless of gender, race, color, creed, national origin, religion, age, marital status, pregnancy, physical or mental disability, sexual orientation, gender identity, military or veteran status, or any other basis protected by federal, state, or local law. 
RXR is committed to the full inclusion of all qualified individuals. As part of this commitment, RXR will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact 516-506-6847.

 

Apply for this job

*

indicates a required field

Resume/CV

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Education

Select...
Select...
Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in RXR’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.