Back to jobs
New

Office Manager

Pittsburgh, Pennsylvania, United States

Company Overview: S&B USA, headquartered in Pittsburgh, PA, is a leading infrastructure solutions company specializing in the development and construction of complex infrastructure projects, particularly through Alternative Delivery Partnerships. S&B USA offers comprehensive services, including project development, general contracting, self-performing construction, financing, and post-construction operations and maintenance. S&B USA is committed to innovation, sustainability, and community engagement, with a portfolio featuring mega projects like the Fargo-Moorhead Stormwater Diversion Channel in North Dakota and the PennDOT Major Bridge P3 Program across Pennsylvania.

What we are looking for:

We are seeking an Office Manager who will be responsible for the coordination and support of various projects supporting our corporate office.  The role will actively participate in the day-to-day operations to ensure the office remains organized to operate in an effective and efficient manner. 

What you will do:

The primary responsibilities for this role will include performing administrative support functions, such as the following:

  • Establish and maintain day-to-day office functions including managing vendors for office purchases, shipping, maintenance calls and stocking deliveries 
  • Assist with preparing reports, presentation materials and routine correspondence with exceptional attention to detail, accuracy and confidentiality.
  • Screen incoming calls and correspondence and respond independently when possible. Deliver mail and clear voicemail daily.
  • Compose and prepare confidential correspondence, reports, and other complex documents (using Microsoft Office Suite applications).
  • Coordinate and assist with planning off-site events, such as leadership meetings, business development, operations and marketing meetings.
  • Support the planning and execution of signature company events—such as our annual meeting, company picnic, and holiday gathering—that bring our team together and strengthen culture.
  • Contribute to the planning and rollout of distribution plans that bring our Craft Recognition Program to life.
  • Engage in sensitive and confidential matters while protecting the security of the information.
  • Assist with AP/AR coding and entry and enter data into business systems such as Vista.
  • Manage the credit application process to ensure timely and accurate set-up of new vendor accounts.
  • Perform these additional duties.
    • Answer incoming calls and greet visitors.
    • Ensure that office supplies are ordered and available as needed.
    • Retrieve and distribute mail.
    • Prepare documents and copying for estimating and operations support.
    • Manage all office kitchen supplies and upkeep.
  • Perform additional assignments per supervisor's direction.

To be successful in this role:

  • 5+ years of administrative experience
  • Microsoft Office experience including Word, Excel, PowerPoint, and Outlook required.
  • Demonstrate a cooperative attitude and effective interpersonal and communication skills with clients, coworkers, and vendors.
  • Demonstrate decision-making, problem solving and analytical skills with particular attention given to detail and accuracy.
  • Demonstrate flexibility and the ability to work as a member of a team.
  • Ability to exercise independent judgment and employ reasoning skills.
  • Ability to maintain strict confidentiality.

Work Environment:

  • This position is primarily indoors.
  • This work environment may involve minimal exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises.

Physical Demands:

  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Substantial movements (motions) of the wrists, hands, and/or fingers.
  • Ability to operate standard office equipment and keyboards.
  • Ability to communicate information and ideas so others will understand.
  • Exerting up to 40 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
  • Must be able to remain in a stationary position 50% or more of the time.

What we offer: 

Competitive compensation, medical/dental/vision coverage, paid PTO, 401k with a company match, training, career planning, and more.

Core Values:

Work Safely: Safety is our Culture

Deliver Return:  Earning a fair profit increases our long-term value

Value People: Take Care of Employees and They Will Take Care of Clients

Act with Integrity: Honesty Builds Trust

Provide Solutions: Better Solutions Yield Greater Satisfaction

S&B USA Construction and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to S&B USA Construction. As part of the firm’s equal employment opportunity statement, S&B USA Construction will also take affirmative action to ensure that minorities, females, veterans, and qualified people with disabilities are considered for employment and promotional opportunities.

If a reasonable accommodation is needed for the interview process, Please contact Human Resources at recruiting@shikunusa.com or Phone: 412-471-4200 ext. 1032

Agency Policy:  Please refer to our Agency Policy and disclaimer statement regarding resume submissions.  https://www.shikunusa.com/notice-to-staffing-agencies

#LI-LK1

Create a Job Alert

Interested in building your career at S&B USA? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Phone
Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf


Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in S&B USA’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.