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Office Manager / Executive Assistant

San Francisco, California, United States

The Role 
We are seeking a qualified Temp-to-Perm Office Manager/ Executive Assistant to support a team of Portfolio Managers at Schonfeld in our San Francisco office. The ideal candidate is self-motivated, professional, and capable of managing a diverse workload and prioritizing tasks in a fast-paced corporate environment. This position requires wearing multiple hats and have a “no task is too big or too small” mentality.

 

What you’ll do
This candidate will be responsible for extensive scheduling and calendar management, preparing agendas for meetings, expenses, answering phones and taking messages. They will arrange domestic and international travel, accommodations, itineraries, and all correspondence related to arrangements including flights, hotels, car service, meetings, restaurant reservations. This candidate will greet visitors, coordinator an office move, stock kitchen and procure office supplies, coordinate catering needs, order food for lunches, meetings, etc., receive and send mail & packages, communicate with external vendors to ensure day-to-day office activities run smoothly, and track inventory expenses and compile reports.   

 

What you’ll bring
What you need:

  • At least 3 years’ experience working as an Office Manager/team Executive Assistant in finance
  • Strong written & verbal communication
  • Proficient in Microsoft Outlook and Microsoft Office Suite (Word, Excel, PowerPoint)
  • Ability to meet deadlines, prioritize and manage multiple streams of information & tasks
  • Process-oriented and very strong attention to detail
  • Efficient time management and strong sense of urgency
  • Exceptional organizational and time-management skills
  • Self-Starter, personable, mature, team player, and poised

 

We’d love if you had:

  • Experience with Navan

 

Who we are  
Schonfeld Strategic Advisors is a global multi-strategy, multi-manager investment platform that harnesses the transformative power of people to perform in all market environments. Our dynamic culture inspires better outcomes for our team, our investors, and our partners. We aim to consistently deliver risk-adjusted returns, with people driving performance.

We specialize in four core strategies: Quantitative Trading, Fundamental Equity, Tactical Trading, and Discretionary Macro & Fixed Income. We capitalize on inefficiencies and opportunities within the markets, drawing from a significant investment in proprietary technology, infrastructure, and risk analytics.

We invest through internal portfolio managers and external partner funds, pursuing alignment among investors, investment professionals, and the firm. Our footprint spans 7 countries and 19 offices.

 

Our Culture
Talent is our strategy. We believe our success is because of our people, so putting our talent above all else is our top priority. We are teamwork-oriented, and collaborative, and encourage ideas—at all levels—to be shared. As an organization committed to investing in our people, we provide learning & educational offerings and opportunities to make an impact.

We foster a sense of belonging among all of our employees with Diversity, Equity, and Inclusion at the forefront of this mission. Our employees value diversity across identity, thought, people, and perspective which serves as the foundation of our culture. As a firm, we are committed to creating a hiring process that is fair, welcoming, and supportive.

The base pay for this role is expected to be between $80,000 and $95,000. The expected base pay range is based on information at the time this post was generated. This role may also be eligible for other forms of compensation such as a performance bonus and a competitive benefits package. Actual compensation for the successful candidate will be determined based on a variety of factors such as skills, qualifications, and experience.

 

#LI-MM1

 

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U.S. Demographic Information (Completion is voluntary)

Individuals seeking employment at Schonfeld are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. 

At Schonfeld, we strive to cultivate a sense of belonging throughout all of our employees with Diversity, Equity and Inclusion at the forefront of this mission. As a firm we are committed to creating a hiring process which is not only fair, but also welcoming and supportive. As a part of that, we want to encourage candidates to voluntarily complete the following survey which helps us keep track of how we are doing in our efforts.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Please note that all options below are as per EEOC guidelines and definitions.

Race & Ethnicity Definitions 

American Indian or Alaskan Native - A person having origins in any of the original peoples of North and South America (including Central America), and who maintain tribal affiliation or community attachment.

Asian - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

Black or African American - A person having origins in any of the black racial groups of Africa.

Hispanic or Latino - A person of Cuban, Mexican, Puerto Rican, South or Central American, or
other Spanish culture or origin regardless of race.

White - A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

Native Hawaiian or Other Pacific Islander - A person having origins in any of the peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

Two or More Races - All persons who identify with more than one of the above five races.

 

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