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Executive Assistant (Hybrid)

Boston, Massachusetts, United States

Who is SimSpace:

SimSpace launched in 2015 with a singular purpose – addressing the most urgent and sophisticated cybersecurity challenges to reduce risk for our most vulnerable and valuable infrastructure. The organizations around the world that we depend on every day to keep our loved ones safe and secure. Our healthcare facilities, schools, financial institutions, transit centers, grocery stores, and workplaces just to name a few. To deliver global resiliency, we provide an elite cyber range platform to curate unassailable cyber defenses, data driven decisions, cutting edge training labs, live attack scenarios, and extensive individual and dynamic team readiness training. 

SimSpace works as OneTeam to elevate humanity around the world. We are committed to continuously improving and delivering a cultivated member experience whether that is accomplished through focusing on supporting our client’s teams or our own mission driven SimSpacers. 

We are an international company headquartered in Boston's Fort Point in the U.S. If you are interested in elevating the technology and creative solutions necessary to secure and safeguard our future while working alongside others who share your passion for purpose and development, we want to meet you!

Why should you choose a career at SimSpace?

We are an organization that is focused on building our culture and mindfully enhancing our atmosphere everyday which is why we have collaborated on an integral value system. Our governing philosophy of being Human Centered is deeply embedded within our value system. We apply this philosophy to every one of our internal team members, external clients, and their customers.

Our core values:

  • Serve to Protect – We provide safe space, deliver on the mission, and elevate humanity
  • Acquire Understanding – We seek and provide clarity 10x, cultivate comprehension, and believe information goes both all ways
  • Operate as Innovators – We stay curious, practice consistency over intensity, and continue to be the change we need in the world
  • Teamwork Without Borders – We are never alone, we solve for all, and keep people at the heart of everything we do

We are looking for:

A results-driven Executive Assistant who will support our Executive Leadership team, including direct assistance to the CEO and C-Suite. You'll take charge of diverse responsibilities, orchestrating project timelines, facilitating effective communication between all levels of leadership, managing complex schedules, and playing a key role in company all-hands coordination, planning and managing executive team travel. This Executive Assistant will be an integral part of a niche cybersecurity leadership team, bringing structure and efficiency to our rapidly scaling business environment.

What will you be doing as an Executive Assistant at SimSpace?

  • Efficiently schedule and coordinate both internal and external meetings, collaborating with executives to prepare relevant agendas. Guarantee that meeting rooms are properly equipped with necessary audio/video technology. Record and transcribe meeting minutes, distributing them efficiently, and follow up on action items to ensure their timely completion.
  • Serve as the primary point of communication for internal and external stakeholders regarding the CPO, ensuring messages are relayed and interpreted accurately.
  • Coordinate inter-departmental communication to facilitate decision-making.
  • Handle and direct incoming calls to the main office.
  • Oversee project timelines and ensure deadlines are met by liaising with cross-functional teams.
  • Facilitate clear communication among project stakeholders and organize project documentation.
  • Plan and execute company-wide all hands meetings, coordinating with department heads for timely updates. Prepare and distribute agendas in advance and arrange technical support to ensure events run smoothly. Manage invitations, track RSVPs for proper accommodations, and collect post-event feedback for continuous improvement.
  • Basic office management duties regarding mail distribution, meal ordering, and supplies maintenance for our Boston headquarters.

What are the qualifications to apply? To be successful as an Executive Assistant, you need to have:

  • 3+ years in executive support or administrative role for senior executives.
  • 2+ years in event coordination or office management.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience with virtual meeting technology setups (Google Meet, Zoom, Microsoft Teams, Webex)
  • Experience in managing corporate travel arrangements
  • Familiarity with office audio/video equipment for event setup
  • Experience with vendor communications.
  • Ability to be in the Boston office a minimum of 3 days a week, and flexibility to come in as needed on the other 2 days.

We’re proud to offer a competitive and comprehensive package designed to support your well-being, growth, and success:

  • Compensation. Base salary range: $85,000 - $115,000, reflecting our confidence in your expertise and impact, with the opportunity for annual bonuses tied to company performance and individual contributions.
  • Health & Wellness. Comprehensive medical, dental, and vision benefits, plus savings plans—coverage starts on day one!
  • Mental Health Support. Access to company-paid counseling, coaching, and resources for you and your family through Spring Health.
  • Financial Well-Being. Plan for your future with a 401(k)-retirement savings plan featuring a company match.
  • Flexible Time Off. Take the time you need with unlimited vacation and dedicated health & wellness days. SimSpace provides flexible solutions to meet the diverse work-life needs of team members.
  • Parental Leave. Paid leave plans to support you and your loved ones during life’s most important moments.
  • Ownership Opportunities: Equity stock options at hire, with annual performance-based grants—become an invested stakeholder in our shared success.
  • Referral Rewards: Earn $1,500–$3,500 for every qualified hire through our employee referral program.
  • Peloton Interactive Wellness Program: Full- and partial- subsidized membership plans and equipment discounts to help you reach your personalized fitness goals.
  • Continuous Learning: Access a LinkedIn Learning membership to prioritize your personal and professional development.
  • Social Connections: Monthly reimbursements for meaningful connections with teammates through our SocialSpace Community.
  • Extra Perks: Legal plan coverage, pet insurance, wellness reimbursements, and more to simplify life’s details.

Join SimSpace and enjoy benefits that enhance your career, health, and happiness!

SimSpace is an Equal Opportunity Employer:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. 

SimSpace is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.

Research shows that women and people from underrepresented groups only apply to jobs if they meet all of the qualifications. However, no one ever meets 100% of the qualifications. SimSpace encourages you to break that statistic and to apply. We look forward to your application!

We also consider qualified applicants regardless of criminal histories, in accordance with applicable law. We are committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or accommodation due to a disability, please contact careers@simspace.com.

SimSpace does not accept unsolicited resumes from employment agencies.

Actual compensation for the position is based on a variety of factors, including, but not limited to affordability, skills, qualifications and experience, and may vary from the range.

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