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Assistant VM Manager, Events & Activations

London, United Kingdom

Launched in 2015, Sol de Janeiro is a globally recognized, award-winning beauty brand, drawing inspiration from Brazil’s beauty rituals, warmth, and spirit. Sol de Janeiro delivers a sensory experience beloved by multi-generational consumers worldwide, with clinically proven results, transformative textures, and transportive fragrances.  

Headquartered in New York and launched as a digitally native brand, we have expanded globally with teams in Paris, London, and Germany. Our commitment to excellence has earned high-profile honors, including being named one of TIME100’s 2024 Most Influential Companies, Fast Company’s 2024 World's Most Innovative Companies, and WWD Beauty Inc’s Power Brands of 2024, underscoring its leadership in the beauty industry and outstanding workplace. These accolades highlight our dedication to being a leading brand in the beauty industry and an exceptional workplace. 

The role will be based in our London office and report to the Senior VM Manger, UKI.

This role will work on successfully adapting global campaign and evergreen assets to produce regional-specific events & pop-ups in all physical retail environments that meets UKI VM and business objectives. Primary responsibilities include managing the end-to-end process of our ambitious events & pop-up program across the UKI whilst ensuring adherence to global VM & Event guidelines. This role will manage several projects concurrently, and project management experience is essential to succeed in this role. This role will also work directly on the tasks involved in the execution of a pop-up, including briefing agencies on designs & finishes, working with retailers to ensure timely approvals right through to installation.

 

Under the supervision of the Senior VM Manager UKI, this individual will also collaborate closely with the global VM & Event teams to ensure brand consistency and excellence in execution across all touchpoints. Additionally, on a project basis, they will partner with cross-functional partners within the UKI Sales team to ensure all VM executions are aligned to the UKI business objectives and priorities.

 

This individual must have an entrepreneurial spirit, strong design sensibilities and excellent time management skills to thrive and make an impact in a dynamic, fast paced environment of a rapidly growing and a category-disrupting brand.

 

Responsibilities

Pop-ups & Events

 

  • Working in partnership with the Trade Marketing Manager and National Account Managers, ensure briefs are delivered in a timely & accurate manner
  • Develop & steward critical paths with all stakeholders from a VM perspective, ensuring key risks & opportunities are highlighted throughout the process for a timely delivery
  • Work with the VM Designer to develop 3D concepts for approval with the Senior Leadership team
  • Manage suppliers through a clear briefing process using your design skills where applicable for all assigned projects, managing timelines & budgets to launch projects on time
  • Approve all sample materials & drawings in partnership with the Senior VM Manager
  • Manage the retailer approval process, ensuring all drawings are complete, certifications are supplied & structural safety is approved
  • Working in collaboration with Sales & Marketing, brief VM Designer to develop all printed promotional collateral & VM collateral for each site
  • Work in collaboration with Sales on the planogramming of products for each site
  • Attend installations for merchandising & snagging
  • Follow up each project with a detailed overview to share wins & opportunities

 

Requirements

  • Minimum of 4 years experience in Creative VM or Events
  • Project Management experience & ability to manage multiple projects concurrently
  • Ability to come up with creative solutions and designs and bring them to life
  • Understanding of print process for all in-store 2D graphics
  • Understanding of 3D design process
  • Demonstrational knowledge of working with retailers & landlords to gain approvals
  • Portfolio focused on beauty or luxury demonstrating examples of event execution
  • Focus on improving consumer experiences in & out of stores
  • Experience managing vendor relationships
  • Materials, manufacturing, and installation execution knowledge
  • Experience in Boots/Sephora/Department Stores
  • Collaborative team player & desire to improve process
  • Regular travel is required to site for installations 
  • This role requires 3 days per week in our London Office

 

Qualifications:

  • Software - competent with Adobe Creative Suite
  • Office 365 - Excel and Word capabilities required
  • Qualifications – Visual Merchandising, Event design & Management, Marketing, Architecture or Construction
  • Supplier Management experience

#LI-hybrid

In addition to base salary, this position is eligible for participation in a highly competitive bonus program with the possibility for overachievement based on performance and company results.  The information contained herein is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee, as these may change or new ones may be assigned at any time. 

Sol de Janeiro is committed to diversity and inclusion in the workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. 

Requests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our People Experience Team at careers@soldejaneiro.com. 

https://soldejaneiro.com/pages/privacy-policy-sol-de-janeiro

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