Compounding Inventory Coordinator - 503A Pharmacy

About Us

At The Pharmacy Hub, we collaborate with pharmaceutical brands, manufacturers, health brands, telemedicine providers, and healthcare companies to deliver essential products directly to patients. Our expertise allows us to seamlessly distribute pharmaceuticals, medical devices, and other healthcare products to consumers, ensuring greater accessibility and convenience.

Core Values
The Pharmacy Hub is dedicated to breaking barriers in healthcare by championing access, intervention and affordability.

• Customer-first mindset - we develop strong partnerships with telehealth platforms and healthcare companies to enhance access and understand their specific needs
• Innovation for intervention in care - we develop advanced compounding solutions and products to better support patient health outcomes
• Continuous improvement - we continuously improve our processes and offerings through intelligent, honest and transparent practices to deliver cost-effective solutions that truly benefit our clients and their patients.

You will play a pivotal role in maintaining these values and contributing to the company’s mission of redefining healthcare delivery through superior pharmacy services.

Job Summary:

We are looking for a dependable and detail-focused Compounding Inventory Coordinator to oversee and maintain stock levels of all Active Pharmaceutical Ingredients (APIs), excipients, and supplies within our 503A compounding pharmacy. This role ensures the compounding team has timely access to all materials needed to produce customized medications safely and efficiently, in full compliance with USP 795, 800 and state board regulations.

 

Key Responsibilities:

Inventory Oversight
-    Maintain real-time inventory of APIs, excipients, bases, and packaging components
-    Ensure proper labeling, storage, and tracking of all materials in accordance with USP and 503A regulations.
-    Stage ingredients for daily formulations and batch preparations ahead of schedule.
-    Conduct daily/weekly cycle counts and reconcile discrepancies proactively

Regulatory Compliance & Documentation
-    Record all incoming shipments, including lot numbers, expiration dates, and Certificate of Analysis (COA) documentation.
-    Monitor for near-expiry or quarantined products and communicate with supervisor immediately
-    Maintain clean, organized, and segregated storage areas for hazardous and non-hazardous items
-    Ensure compliance with USP 800 hazardous drug handling and storage standards (where applicable)

Operational Support
-    Coordinate with pharmacists and compounders to anticipate material needs for upcoming formulas
-    Communicate shortages or overstock issues to procurement and management
-    Support internal audits, DEA inspections, and regulatory reviews with accurate documentation

Receiving & Labeling
-    Receive materials and verify them against purchase orders
-    Apply internal barcoding or tracking labels upon receipt
-    Store materials under proper environmental conditions (e.g., refrigeration, flammables cabinet etc.)

 

Qualifications:

-    High school diploma or GED (required); Associates degree or pharmacy technician certification
-    preferred
-    1-2 years of experience in a compounding pharmacy or healthcare inventory environment
-    Familiarity with USP 795, 797, 800 and 503A compounding practices (preferred)
Skills & Competencies
-    Strong organizational and multitasking skills
-    Attention to detail and ability to maintain compliance-focused records - Ability to lift up to 50 lbs. and work on your feet for extended periods
-    Proficiency with inventory systems and Microsoft Excel
-    - Clear written and verbal communication

 

Job Type: Full-time - 100% On Site 
Expected Hours: 40 hours per week

Work Schedule:
Monday – Friday, 9 AM – 5:30 PM

Benefits:

• 401(k) matching

• Insurance

• Paid time off

At The Pharmacy Hub, we don’t just offer jobs—we offer opportunities for career growth and development. We take pride in our fast-paced, team-driven culture and are committed to supporting our employees in achieving success.

If you’re ready to join a company that values hard work, dedication, and teamwork, apply today! We look forward to welcoming you to The Pharmacy Hub and working together to deliver top-tier pharmacy fulfillment solutions.