Procurement Specialist

About Us

At The Pharmacy Hub, we collaborate with pharmaceutical brands, manufacturers, health brands, telemedicine providers, and healthcare companies to deliver essential products directly to patients. Our expertise allows us to seamlessly distribute pharmaceuticals, medical devices, and other healthcare products to consumers, ensuring greater accessibility and convenience.

Core Values
The Pharmacy Hub is dedicated to breaking barriers in healthcare by championing access, intervention and affordability.

• Customer-first mindset - we develop strong partnerships with telehealth platforms and healthcare companies to enhance access and understand their specific needs
• Innovation for intervention in care - we develop advanced compounding solutions and products to better support patient health outcomes
• Continuous improvement - we continuously improve our processes and offerings through intelligent, honest and transparent practices to deliver cost-effective solutions that truly benefit our clients and their patients.

You will play a pivotal role in maintaining these values and contributing to the company’s mission of redefining healthcare delivery through superior pharmacy services.

Job Summary

The Procurement Specialist is responsible for sourcing, negotiating, and procuring materials, equipment, and services required for pharmaceutical manufacturing, research, and distribution. This role ensures that all procurement activities meet strict industry regulations (e.g., GMP, FDA, EMA), quality standards, and supply chain continuity requirements critical to pharmaceutical operations.

Key Responsibilities

• Source and Qualify Suppliers: Identify and evaluate suppliers for active pharmaceutical ingredients (APIs), excipients, packaging materials, lab equipment, and other regulated items.

• Ensure Regulatory Compliance: Verify that suppliers meet industry-specific standards, including GMP, ISO, FDA/EMA requirements, and audit readiness.

• Negotiate Contracts & Agreements: Establish pricing, supply terms, quality agreements (QAs), and service-level agreements (SLAs) that meet compliance and business needs.

• Purchase Materials & Services: Process purchase requisitions, issue purchase orders, and ensure timely delivery for R&D, manufacturing, and quality control functions.

• Vendor Relationship Management: Maintain strong relationships with suppliers, monitor performance, conduct periodic audits, and manage corrective actions when necessary.

• Risk & Quality Management: Identify risks in the pharmaceutical supply chain (e.g., shortages, regulatory changes) and develop mitigation strategies.

• Market & Cost Analysis: Conduct market research to track global supply trends for APIs, raw materials, and packaging commodities; recommend cost-saving strategies without compromising compliance.

• Inventory & Production Support: Coordinate with production planning, quality assurance, and warehousing teams to ensure optimal inventory levels that support continuous manufacturing.

• Documentation & Compliance: Maintain complete procurement documentation for audits and inspections, ensuring traceability and adherence to SOPs.

• Continuous Improvement: Participate in process optimization initiatives to improve procurement efficiency, supplier performance, and supply reliability.

Qualifications

Education:

• Bachelor’s degree in Supply Chain Management, Business, Pharmacy, Chemistry, or related field.

Experience:

• 2–5 years of procurement experience in the pharmaceutical, biotech, or related regulated industry.

• Familiarity with GMP, GDP, FDA, EMA, and other regulatory frameworks.

• Experience working with ERP systems (e.g., SAP, Oracle, JD Edwards).

Skills:

• Strong knowledge of pharmaceutical materials (APIs, excipients, packaging, lab consumables).

• Excellent negotiation and communication skills.

• Strong analytical and problem-solving abilities.

• Ability to manage procurement in a highly regulated environment.

• Proficiency in Microsoft Office and procurement software tools.

Core Competencies

• Strategic sourcing in regulated industries

• Supplier audit and qualification

• Contract and quality agreement management

• Risk and compliance awareness

• Detail-oriented with strong documentation discipline

• Cross-functional collaboration (QA, QC, Production, R&D)

• Ethical and transparent procurement practices

Work Schedule & Compensation

• Full-time, 44 hours per week (9:00 AM – 6:00 PM)

• Salary Range: $42,000 - $56,000

Benefits:

• 401(k) with up to 4% matching
• Medical, dental, vision and life insurance
• Paid time off
• Paid public holidays 

At The Pharmacy Hub, we don’t just offer jobs—we offer opportunities for career growth and development. We take pride in our fast-paced, team-driven culture and are committed to supporting our employees in achieving success.

If you’re ready to join a company that values hard work, dedication, and teamwork, apply today! We look forward to welcoming you to The Pharmacy Hub and working together to deliver top-tier pharmacy fulfillment solutions.