Collections Manager (Remote)

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Who is Trace3?

Trace3 is a leading Transformative IT Authority, providing unique technology solutions and consulting services to our clients. Equipped with elite engineering and dynamic innovation, we empower IT executives and their organizations to achieve competitive advantage through a process of Integrate, Automate, Innovate.

Our culture at Trace3 embodies the spirit of a startup with the advantage of a scalable business. Employees can grow their career and have fun while doing it!

Trace3 is headquartered in Irvine, California. We employ more than 1,200 people all over the United States. Our major field office locations include Denver, Indianapolis, Grand Rapids, Lexington, Los Angeles, Louisville, Texas, San Francisco.  

Ready to discover the possibilities that live in technology?

 

Come Join Us!

Street-Smart - Thriving in Dynamic Times

We are flexible and resilient in a fast-changing environment. We continuously innovate and drive constructive change while keeping a focus on the “big picture.” We exercise sound business judgment in making high-quality decisions in a timely and cost-effective manner. We are highly creative and can dig deep within ourselves to find positive solutions to different problems.

Juice - The “Stuff” it takes to be a Needle Mover

We get things done and drive results. We lead without a title, empowering others through a can-do attitude. We look forward to the goal, mentally mapping out every checkpoint on the pathway to success, and visualizing what the final destination looks and feels like.

Teamwork - Humble, Hungry and Smart

We are humble individuals who understand how our job impacts the company's mission. We treat others with respect, admit mistakes, give credit where it’s due and demonstrate transparency. We “bring the weather” by exhibiting positive leadership and solution-focused thinking. We hug people in their trials, struggles, and failures – not just their success. We appreciate the individuality of the people around us.

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JOB SUMMARY:

The Collections Manager is responsible for leading the collections function to drive sustainable cash flow, reduce delinquency risk, and improve working capital performance. This role owns performance against key Accounts Receivable KPIs including DSO, past due trends, and forecast accuracy, while partnering cross-functionally to resolve upstream drivers of delayed payment. The successful Collections Manager is a strategic, hands-on leader who develops high-performing teams, translates data into action, and implements scalable processes that improve cash outcomes and strengthen financial controls. This role balances operational rigor with strong people leadership, ensuring consistent execution, process discipline, and measurable performance improvement across the collections function. Success is demonstrated through sustained KPI improvement, enhanced team capability, and increased process efficiency.

 

SUMMARY OF ESSENTIAL JOB FUNCTIONS:

 

Cash Performance, Portfolio Management & Team Leadership (~50%)

• Drive cash performance by developing a high-performing team that owns portfolio outcomes and improves working capital velocity.
• Own and deliver collections KPIs including current %, past due %, aging performance, and forecast accuracy
• Lead collection strategy across a portfolio of $300M+ spanning enterprise, strategic, international, and SMB customers
• Establish clear performance expectations, productivity standards, and accountability routines
• Coach and develop collectors to strengthen negotiation capability, portfolio prioritization, and root cause identification
• Foster an ownership mindset within the team aligned to cash outcomes
• Conduct regular performance reviews and monthly performance deep dives
• Create and manage weekly cash forecasts and actively manage risk to forecast
• Lead weekly past due reviews, establish priorities, and remove barriers to resolution
• Identify payment behavior trends and adjust collection strategies accordingly
• Drive timely resolution of escalations and complex collection issues
• Monitor aging trends and implement strategies to reduce DSO and delinquency risk
• Ensure accurate and consistent commentary, coding discipline, and resolution tracking
• Approve balance adjustments and support month-end close activities

 

Operational Excellence & Continuous Improvement (~30%)

• Improve scalability and efficiency by strengthening policies, governance routines, and process discipline across the collections lifecycle.
• Evaluate and enhance collections policies, procedures, and governance standards
• Identify root causes of delayed payment and implement sustainable remediation plans
• Lead & implement process improvement initiatives that reduce cycle time and eliminate rework
• Standardize collection commentary, coding practices, and performance tracking
• Establish preventative controls that reduce recurring disputes and preventable delays
• Partner cross-functionally with Sales, Billing, Finance, Operations, and Customer Success to improve invoice readiness and reduce friction in the Order-to-Cash process
• Support audit requirements and maintain documentation aligned to internal control standards
• Provide reporting and insights into collection performance trends and improvement opportunities

 

Risk Management & Reconciliation Integrity  (~20%)

• Own and oversee the research, resolution, and application of credit memos (CMs)
• Own unapplied cash balances, ensuring timely research, resolution, and application
• Partner closely with the Credit Manager on customer risk assessments, credit exposure, and escalation strategy
• Support bankruptcy ownership, including coordination, documentation, and status tracking
• Ensure collectors own past‑due Sales Order (SO) holds and resolution plans
• Collaborate cross‑functionally (Sales, Billing, Finance, Tax, Operations) to resolve upstream issues impacting collections
• Ensure compliance with internal controls, audit readiness, and collection of governance standards

 

REQUIRED SKILLS AND EXPERIENCE:

• Minimum 3 years of experience managing an Accounts Receivable or Collections team
• Experience leading teams of 3 or more direct reports
• Demonstrated career progression within Finance or Accounts Receivable
• Solid understanding of B2B collections, and the order to cash process
• Strong ability to collaborate cross‑functionally to resolve complex customer and process issues
• Proven analytical skills with the ability to research issues, identify root causes, and build sustainable remediation plans
• Passionate about the customer (internal & external) experience, improving cash flow and eliminating waste.
• Advanced proficiency in Microsoft Excel; strong working knowledge of MS Office
• Experience managing credit memos, unapplied cash, and customer disputes
• Excellent written and verbal communication skills
• Demonstrate the ability to challenge the status quo and offer informative solutions professionally.
• Make independent and well-informed decisions.
• Ability to multitask and handle competing projects.
• Self-starter that works well under little supervision.

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The Perks

• Comprehensive medical, dental and vision plans for you and your dependents
• 401(k) Retirement Plan with Employer Match, 529 College Savings Plan, Health Savings Account, Life Insurance, and Long-Term Disability
• Competitive Compensation
• Training and development programs
• Major offices stocked with snacks and beverages
• Collaborative and cool culture
• Work-life balance and generous paid time off

 

Our Commitment

At the core of Trace3's DNA is our people. We are a diverse group of talented individuals who understand the importance of teamwork and demonstrating leadership, character, and passion in all that we do.

We’re committed to fostering an inclusive workplace where everyone feels respected, valued, and empowered to grow. We recognize that embracing diversity drives innovation, improves outcomes, fosters collaboration, boosts teammate satisfaction, and builds a more inclusive culture.

As an equal opportunity employer, Trace3 bases all employment decisions based on individual qualifications, merit, and business requirements. We do not engage in discrimination on the basis of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), disability, genetic information, or any other characteristic protected by federal, state, or local law.

Any demographic information provided is strictly voluntary, kept confidential in accordance with Equal Employment Opportunity (EEO) regulations, and will not be used in employment decisions, including hiring, promotions, or mentorship programs. We are committed to providing equal employment opportunities for all.

If you require a reasonable accommodation to complete the application process or participate in an interview, please email recruiting@trace3.com.

 

***To all recruitment agencies: Trace3 does not accept unsolicited agency resumes/CVs. Please do not forward resumes/CVs to our careers email addresses, Trace3 employees or any other company location. Trace3 is not responsible for any fees related to unsolicited resumes/CVs.