Project Accountant

At Unispace, we are committed to transforming workplaces to meet the diverse needs of today’s dynamic global brands. Our agile, end-to-end approach is delivered seamlessly across borders, fueled by strong client partnerships and supported by insightful workplace intelligence and innovative technology.

We believe that everyone deserves to work in an environment that inspires productivity, fosters peak performance, and promotes overall well-being. Across our 48 global studios, we recognize that positive work environments cultivate open, collaborative, and supportive cultures, enriched by the contributions of independent and motivated individuals from all backgrounds.

While our core business revolves around strategizing, designing, and building workplaces for some of the world's leading brands, we understand that our people are our greatest asset. We prioritize their growth and well-being through a comprehensive Employee Value Proposition program that includes rewards and recognition, career development opportunities, and a strong focus on mental and physical well-being.

To further support our team, we embrace flexible working arrangements, including hybrid working options that empower our employees to balance in-office collaboration with remote work flexibility. This approach not only enhances work-life balance but also allows us to harness the full potential of our diverse and talented workforce.

Why you’re here

• Responsible for the project accounting function in Americas region
• Responsible to assist with month end close wherever required

What you’ll deliver

• High quality finance reports including month end close reports, analysis of projects, revenue forecast and project cash forecast as requested
• Data insights to the business to enabling effective performance management
• Strengthening internal control and governance, standardization and automation, and transaction processing in line with global standards but tailored to local requirements
• Meaningful and insightful financial analysis to assist business decisions
• Support to the delivery team and the business as required

How we’ll measure it:

• AR: Timely and accurate billings to clients, debts collected on a timely basis.
• Highlight potential revenue risk to management
• Projecting accounting: Timely and accurately accounting for projects, including revenue recognition, billing, costs projections, project AP processing, compliance requirements, timecard reporting and project forecasting
• Support delivery team on project projections, cost control, vendor account reconciliations, project close out and cost transfers as required
• Reporting: Delivery of month end closing and accurate reports

What you’re responsible for

Project Accounting

• Supporting the Senior Project Accountant in the financial management of active projects.
• Ensuring all contract and variations documentation is in place
• Maintaining a tracking system and partnering with project team to ensure vendor compliance and financial documentation is up to date prior to work beginning, during delivery and post delivery
• Overseeing and ensuring all AP invoices, requisitions, insurance certificates, lien waivers and other documents required by contract are routed to the PM for approval and processing
• Ensuring timely entry of all job costs as well as timely and accurate billing, with all required back up for the client and/or from subcontractors
• Supporting projects close out, ensuring PC certificates and accounts statements of all projects are in place
• Analyzing unusual project variances and investigating as appropriate
• Building and strengthening Unispace’s ability to manage the project administration (all project documents and AP processes and controls) in a timely and accurate manner
• Ensuring correct and timely posting of timecards and reporting to project teams
• Supporting delivery team as required
• Working closely with the Project Accounting team in other regions to ensure global consistency

Reporting and Forecasting

• Analyzing project GP movement and ensuring accurate and timely project costs projections
• Preparing project cash flow forecast and ensuring all projects are in positive cash position
• Contributing to monthly financial reviews and reporting, providing accurate data entry and support for reconciliations

Accounts Receivable

• Issuing invoices and ensuring all claims and billings are on schedule by working closely with the delivery team
• Ensuring correct sales tax rates are applied to billings across multiple jurisdictions
• Assisting Senior Project Accountant in managing debt collection and ensuring no long outstanding debts

Other

• Providing Audit support
• Creating effective relationships with key country stakeholders
• Fostering cross discipline and business collaboration
• Ensuring the culture, values and behaviours of our people regionally are aligned to the organization
• Driving efficiency and optimization within the regional organization.

Qualifications

Degree in Accounting, Finance, or a related field, or equivalent work experience.

Work experience

• Over 2–4 years relevant work experience
• Project accounting and construction industry experience is preferred

Technical knowledge, skills or other requirements

• Strong commitment to excellent customer service and principles
• Experience with ERP system and Microsoft Office
• Proficiency in Microsoft Excel, including basic formulas and data analysis tools like Pivot Tables and VLOOKUPs
• Clear communication skills and a collaborative, team-oriented mindset
• Excellent time management and organizational skills
• Detail-oriented
• Building relationships
• Willingness to obtain public notary certification if required

The statements in this job description are intended to describe the general nature and level of work being performed by the person(s) assigned to this job. This job description is not intended to be an exhaustive list of all responsibilities and duties required.

We encourage applicants of all backgrounds to apply, and we are committed to providing reasonable accommodations to individuals with disabilities, allowing them to perform essential job functions as determined on a case-by-case basis.

Inclusion and Diversity Commitment:

At Unispace, we are committed to fostering an inclusive and diverse workplace. We proudly embrace equal opportunity hiring and will evaluate qualified applicants without regard to race, religion, color, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, marital status, medical condition (as defined by state law), physical or mental disability, military service, veteran status, pregnancy, childbirth, and related medical conditions, genetic information, or any other characteristic protected by applicable law.

We are proud that our leadership reflects this commitment, with persons of color, women, neurodiverse and LGBTQ+ individuals playing pivotal roles in shaping the future of our organization. Their unique perspectives and experiences drive innovation and help us create a truly inclusive culture. We are dedicated to ensuring that every voice is heard and that our workplace is a space where diversity is not only celebrated but is integral to our success.