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Accounts Payable Specialist

Berlin

unybrands was established in 2020 by a group of partners united by a shared vision: to build the leading next-generation e-commerce platform for micro-brands. Headquartered in Miami, the company has a global presence with teams in Berlin, London, New York, and China.

unybrands acquires e-commerce businesses that sell both on and off Amazon. Once acquired, these brands are integrated into unybrands' platform, where operations are optimized, business performance is enhanced, and expansion into new product lines and markets is driven. Currently we have acquired 30 brands including Pet Care, Personal Care, Home Care, Supplements, Baby & Juvenile, Garden & Outdoor, Sports & Fitness, and Home, Lifestyle Culinary & Arts. Through expert management and robust infrastructure, unybrands empowers e-commerce brands to scale and thrive.

Roles and Responsibilities: 

  • Process invoices and credit memos (approx. 100-150/week) with the assistance of Tipalti (automated AP system) 
  • Report and resolve invoice discrepancies with the vendor contact(s) or Supply Chain team 
  • Track invoice status and ensure completion of the procure-to-pay process of all payables 
  • Monitor shipped/received, not invoiced and request the missing invoices 
  • Maintain a 2-business-day response time on all vendor inquiries 
  • Reduce the count and frequency of vendor inquiries related to past due payments or other key areas of concern; requiring an ability to identify problems and propose solutions 
  • Analyze and/or report daily, weekly, or monthly metrics as they relate to the procure-to-pay process, and be able to present them in a team setting to promote positive changes in performance 
  • Exercise judgement when resolving variances between company and vendors’ records 
  • Assist with payment processes for all vendor accounts 
  • Monitor and work with vendors and internal departments to ensure timely payments of all invoices 
  • Reduce aged (late) balances and ensure accurate reporting of payables 
  • Collaborate with team on issues/solutions regarding AP processes to foster a continuous improvement environment 
  • Cross-train on teammates’ tasks to ensure adequate coverage when teammates are out sick or on vacation 
  • Approach work product or interpersonal challenges using a non-argumentative, productive communication style 
  • Establish and enforce proper accounting methods, policies, and principles 
  • Maintain confidentiality of company and partner information 
  • Assist in department/company projects, as assigned 
  • Other reasonable activities required by management/leadership 

Required Skills and Abilities:  

  • Coachable 
  • Detail, goal, and team oriented 
  • Robust collaboration skills 
  • Good verbal and written communication skills 
  • Good organizational skills 
  • Effective time management 
  • Easily adapts to new or changing processes 
  • Understanding of basic principles of finance, accounting, and bookkeeping 
  • Advanced Microsoft Excel 

 

Experience:  

  • 3-5 years Accounts Payable experience required 
  • Customer service experience a plus 
  • Tipalti and/or NetSuite experience a plus 

unybrands is an equal opportunity employer and considers all applicants for employment without any regard to race, skin color, religion, gender identity, sexual orientation, and age. Nor are applicants discriminated against based on disability or protected classes.  

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