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Part-Time Office Coordinator

Chicago, IL

About Vibes  

Vibes’ mobile-first platform creates personal, revenue-driving and long-term mobile engagement between consumers and the world-class brands they love. Industry leaders like Chipotle, Kohl’s and Polo Ralph Lauren use Vibes to grow customer relationships with relevant, high-volume mobile messaging and mobile wallet marketing on a global scale. Vibes enables marketers to seamlessly connect with their customers using a data-rich and API-packed solution that beautifully optimizes and unifies their SMS, MMS, RCS and Mobile Wallet campaigns. To learn more about Vibes, visit www.vibes.com.  

Role Summary 

We are currently looking for an energetic and detail-oriented office Coordinator who can wear many hats and is eager to be the first to open shop.   

Vibes cares about character and culture as much as competency. We strive to build a workplace where people are excited to come to work every day and feel empowered and motivated to do their best work.  

This is position is part-time and based in our Chicago headquarters and reports to the Senior Director of Talent & Development. Vibes has been recognized in 2026 as a Built In Best Places to Work.  

Responsibilities: 

  • Maintain a clean and organized reception/kitchen area and greet all company guests 
  • Lead and coordinate internal and external company-wide events 
  • Organize and set-up social events (e.g. core weeks, happy hours, etc.) 
  • Take ownership of ordering, replenishing and stocking kitchen and office supplies 
  • Act as company liaison with building management and office vendors 
  • Provide administrative support to all departments, even if it’s last minute! 
  • Manage delivery and distribution of all mail logistics in the office 

Requirements & Qualifications: 

  • Previous administrative support experience 
  • Experienced MS Office user (Outlook, Word, Excel, PowerPoint) 
  • Proven track record juggling multiple priorities and deadlines 
  • Strong communication, project management and critical thinking skills 
  • Strong attention to detail  
  • Warm, out-going personality 
  • Ability to work independently and within a team environment 
  • Exceptional time management skills 
  • Ability and interest in learning 
  • Curiosity in cutting edge technology 
  • Professional, reliable, organized, driven and results-oriented 

Our Core Values: 

  • Respect, honesty, and integrity for all stakeholders  
  • Always be learning 
  • Relentless focus on the customer  
  • Never be satisfied 
  • Create value  
  • Seek accountability and ownership 

Compensation and Benefits 
The hourly rate for this position ranges from $20.00 to $25.00, with the final rate determined based on relevant experience and skill set. Vibes offers a benefits package for part-time employees, including paid time off, paid sick leave, commuter benefits, and a 401(k) plan with company match.

Equal Opportunity 
Vibes is proud to be an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants regardless of race, color, religion, gender, gender identity, age, national origin, disability, parental or pregnancy status, marriage and civil partnership, sexual orientation, veteran status, or any other characteristic protected by law. Reasonable accommodations will be made to meet the requirements of the Americans with Disabilities Act and will be provided as requested by candidates taking part in all aspects of the selection process. 

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