Office Assistant

Who We Are

VML, part of WPP, is a leading creative company that combines brand experience, customer experience, and commerce, creating connected brands to drive growth. VML is celebrated for its innovative and human first, award-winning work for blue chip client partners including AstraZeneca, Colgate-Palmolive, Dell, Ford, Microsoft, Nestlé, The Coca-Cola Company, and Wendy's. The agency is recognized by the Forrester Wave™ Reports, as a Leader among Marketing Creative and Content Service Providers, Commerce Services, Global Digital Experience Services, Global Marketing Services and, most recently, Marketing Measurement & Optimization. In addition, VML’s specialist health network, VML Health, is one of the world’s largest and most awarded health agencies. VML’s global network is powered by 26,000 talented people across 55+ markets, with principal offices in Kansas City, New York, Detroit, London, São Paulo, Shanghai, Singapore, and Sydney.

About WPP

WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com.

We are VML Enterprise Solutions - a group of talented engineers, tech experts, and creators who combine our passions and contribute to the IT world. You may know us better as Wunderman Thompson Technology – in 2024 we changed our name, but at the same time, we remained a great team of people who deliver our best. We design, build, manage and run complex technology platforms and help our clients to benefit from our work and creativity.   

Associate Office Assistant needed to join our team in Poznań.

The opportunity:

Launch your career as an Associate Office Assistant. This entry-level role offers structured guidance and direct mentorship, allowing you to quickly develop essential administrative skills and make an immediate impact in a supportive environment. If you're eager to learn, this is your chance.

What you’ll get to do:

Office Administration & Communication: 

• Manage incoming calls and messages. 
• Greeting and direct visitors. 
• Sort and distribute mail. 
• Prepare meeting rooms and set up equipment. 
• Create and edit basic documents (letters, memos, reports). 

Team & Facilities Support: 

• Provide essential administrative support to the team. 
• Perform defined facilities and safety tasks. 
• Assist with basic team support. 

Event Assistance: 

• Offer basic support for events, including web searching. 

General Support: 

• Undertake additional tasks as assigned. 

What you should have:

Availability: 

• Ability to work a minimum of 20 hours per week (Monday-Friday). 
• Availability to work onsite in our Poznań office. 

Experience & Skills: 

• Good communication, organizational skills, attention to detail, and assertiveness. 
• Adept at handling multiple requests from various individuals and departments. 
• Good written and verbal communication skills in Polish and English. 
• Proficiency with MS Office. 

What we can offer you:

We offer mandate contract (Civil Law agreement) with hourly gross rate between 31 - 34 PLN, based on your skills and experience.

Alongside the opportunity to work with some of the most exciting brands around the world, we’ll also prioritise your career development and help you grow your skills. We’ll empower you to make a difference, allow you to be yourself, and respect who you are.

Our culture thrives on our core values, designed for impact-driven individuals: Heart, Brains and Courage.

We lead with Heart, fostering empathy and trust where genuine connections and human-centric work flourish.
We empower your Brains for innovation, valuing relentless curiosity and collaborative intelligence to solve complex challenges.
And we champion Courage, inspiring you to speak up, embrace experimentation, and advocate for bold solutions that push our thinking to be better than yesterday.

Learn more about us on our LinkedIn page, visit our YouTube channel and follow us on social media Instagram VML Poland and Facebook page.

In compliance with Polish regulations, VML Enterprise Solutions is committed to fostering a transparent and ethical work environment. We encourage reporting of any potential irregularities or misconduct. For detailed information on our whistle-blower policy and reporting procedures, please refer to our dedicated document.

WPP (VML Enterprise Solutions) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. 

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X. 

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