New

Tech Expenses Analyst

Rio de Janeiro

ABOUT THE TEAM

The Tech Expenses team is responsible for ensuring efficiency and governance over the costs of systems and corporate tools at VTEX. We operate at the intersection of technology, finance, and operations: providing visibility, control, and optimization of spending on software, licenses, and digital services used at global scale.

ABOUT THE ROLE

As a Project Analyst in Tech Expenses, you will manage VTEX's corporate systems portfolio, from tracking contracts and invoices to critically analyzing license efficiency and redundancy. You will serve as the focal point between vendors, technology teams, and finance, with the autonomy to propose and implement operational improvements.

RESPONSIBILITIES

  • Card spend management: Monitor card limits and process purchases on software and peripheral equipment.
  • Cost allocation: Distribute system costs across teams and cost centers, ensuring accuracy in financial reports.
  • Contract management: Track the full lifecycle of software vendor contracts — terms, renewals, SLAs, and negotiated conditions.
  • CAPS records: Internal system for purchase authorization and approval.
  • Invoice confirmation: Validate vendor charges against contracts and actual usage, and manage the approval and payment process.
  • User and license management: Audit active users per system, identify inactive accounts, and propose licensing adjustments to optimize costs.
  • Redundancy analysis: Map overlaps between tools and duplicate users, proposing portfolio consolidations and rationalizations.
  • Travel systems: Administer the corporate travel management platform, ensuring policy compliance and employee support.
  • Peripheral procurement: Coordinate the acquisition of office equipment and peripherals — from quoting to delivery and asset registration.

 

WHO YOU ARE

  • Solid experience in financial control, procurement, IT operations, or a related field.
  • Advanced analytical skills: complex spreadsheets, reporting, and large volumes of data.
  • Organized and detail-oriented when tracking multiple contracts and invoices simultaneously.
  • Advanced English: reading, writing, and conversation (global environment (meetings and contracts in English).
  • Clear communicator able to engage with international vendors, internal teams, and leadership.
  • Able to prioritize and manage multiple demands in a fast-paced environment.
  • Prior experience with SaaS Management, ITAM, or software license control is a plus.

TOOLS & SYSTEMS

  • Excel/Google Sheets
  • Jira
  • Power BI/Looker
  • IA
  • Travel Platform (Voll, Egencia, Travel Perk)

 

NICE TO HAVE

  • Experience managing SaaS contracts at global companies.
  • Knowledge of IT Asset Management (ITAM) or Software Asset Management (SAM).
  • Background in finance, controlling, or supply chain.
  • Experience at scale-ups or high-growth tech companies.
  • Intermediate Spanish is a plus.

SOBRE A VTEX

A VTEX (NYSE: VTEX) é a plataforma de comércio compostável e completa para marcas e varejistas líderes nos setores B2B e B2C. Nossa plataforma permite que grandes marcas e varejistas modernizem suas arquiteturas tecnológicas e reduzam custos de manutenção ao integrar profundamente funcionalidades de e-commerce, marketplace e OMS. Fundada no Brasil, a VTEX expandiu-se globalmente e hoje conta com a confiança de mais de 2.600 clientes corporativos em 43 países.

BENEFÍCIOS

  • Modelo de Trabalho Flexível: Cultura remoto-primeiro (remote-first) com acesso a hubs locais onde disponíveis.

  • Remuneração Competitiva: Salário alinhado ao mercado com revisões anuais de desempenho.

  • Saúde e Bem-estar: Planos completos de saúde, odontológico e seguro de vida, além de assinatura do Gympass/Wellhub.

  • Vale Refeição e Alimentação: Cartão de benefícios flexíveis (ex.: Flash, Caju ou equivalente local).

  • Apoio à Família: Licença parental estendida.

  • Aprendizado Contínuo: Orçamento anual de educação para cursos, certificações, conferências e aulas de idiomas.

Create a Job Alert

Interested in building your career at VTEX? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Select...

We define eligibility as being a citizen, a permanent resident or a work visa holder.

Select...
Select...

VTEX collects personal data about you as necessary for the purposes of the legitimate interests of solicitation, evaluation, and selection of applicants for employment. VTEX has enacted a Hiring Notice Policy (available at: https://vtex.com/us-en/privacy-and-agreements/hiring-notice/) to ensure its commitment to safeguarding and respecting the privacy of candidates during recruitment. The aforementioned policy covers relevant concepts related to data privacy, such as: (i) for how long and what specific data VTEX will process; (ii) how and why VTEX will do this; (iii) with whom VTEX will share your data; (iv) how VTEX will keep your data safe; (v) What are your rights as a Data Subject. If you still have any questions after reading it, feel free to reach out to our DPO through dpo@vtex.com.

(A Public Officer stands for anyone who, even if transitionally, occasionally or without remuneration, holds a position, employment or public function in government bodies, state entities or diplomatic representations, as well as in legal entities controlled, directly or indirectly, by the government or in international public organizations.)

Select...

Privacy Notice
The personal data provided during this selection process will be collected and used exclusively for the purpose of evaluating and selecting candidates. By proceeding with your registration, you are aware of the collection, use, and storage of your personal data by VTEX. For further details on how your data will be processed, please visit https://vtex.com/us-en/privacy-and-agreements/hiring-notice/. You will find information on (i) how personal data is processed in VTEX selection processes; (ii) what types of data VTEX collects; (iii) your rights as a data subject; and (iv) how long VTEX processes your data. If you have any questions, please contact our DPO at  or request the exercise of your rights as a data subject at https://vtex.com/us-en/data-request. 

Select...

 * The transcription will be used to document your responses, assist the interviewer, and support VTEX's internal analysis of its people assessment practices, and will be treated with full confidentiality in accordance with applicable privacy laws. For more information, please review VTEX Hiring Privacy Notice: https://www.vtex.com/en-us/trust/hiring-notice/    

* A transcrição será utilizada para registro das suas respostas, assistência ao entrevistador e análise interna das práticas de avaliação de pessoas da VTEX, e será tratada com total confidencialidade, em conformidade com as leis de privacidade aplicáveis. Para mais informações, consulte o Aviso de Privacidade de Recrutamento da VTEX: https://www.vtex.com/en-us/trust/hiring-notice/

Select...
Select...
Select...
Select...

Demographic Questions

We invite you to complete this optional survey to help us evaluate our diversity and inclusion efforts. Submission of the information on this form is strictly voluntary and refusal to provide it will not subject you to any adverse treatment or affect your job application. Additionally, this is not public information, meaning that it will not be shared to your recruiting team nor interviewers.

Select...
Select...
Select...
Select...