Office Administrative Assistant

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms. We’re also Mansfield Certified Plus.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrative Assistant position in our Orlando Office.

The Position

Qualifications

• Minimum of 1 year experience in a law firm setting 
• Good working knowledge of legal documents 
• Prior experience with law office processes; in the area of litigation is a plus
• Must have data entry and typing skills with proficiency in Microsoft Office (Word, Outlook, Excel) and Kofax PDF or similar program
• Ability to work in a team-based setting to support paralegals, legal secretaries and attorneys
• Excellent organization, attention to detail, strong written and verbal communication skills
• Must be highly dependable and able to work well in a team environment.
• Ability to E-file in State and Federal Courts; is a plus
• Notary Public license a plus

Responsibilities

• Answer main telephone line
• Prepare Client Vendor Invoices for Payment
• Send Legal Service Invoices to Client
• Light Bookkeeping
• Create and maintain case and mail lists
• Log and track all faxes and overnight deliveries
• Save items to document managing system in a cohesive manner; experience with iManage a plus
• Calendar items
• Prepare form and simple letters
• Copy and compile documents, CDs and flash drives
• Download document productions from external links
• Greet and screen guests
• Maintain a neat and professional reception and conference room areas
• Coordinate all conference room schedules
• Additional tasks as requested

Why Should You Apply? 

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.  It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. 

Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.  You may review our Accessibility Policy here.

California Residents may review our CCPA notice for applicants and employees here.

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